Document Control Assistant - T&D (Birmingham, UK)

Burns & McDonnell; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

Burns & McDonnell is seeking an Administrative/Office Support professional in Birmingham. This role involves coordinating the document control process and ensuring quality of project materials.

Key responsibilities include maintaining document repositories, reviewing for compliance, and training staff on document management procedures. A Bachelor's degree is required and previous experience is preferred. The position demands high attention to detail and proficiency in Microsoft Office.

Qualifications

• Bachelor Degree and 0 years of applicable experience Required or applicable experience may be substituted for degree requirement.
• Previous document management experience preferred.
• Independent problem-solving and analysis skills.

Responsibilities

• Coordinate the document control process for project materials.
• Create and maintain electronic and physical document repositories.
• Review documents for accuracy and adherence to standards.

Skills

Document management

Problem-solving

Attention to detail

Proficient in Microsoft Office

Education

Bachelor Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Administrative/Office Support

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

Responsibilities

• Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings.
• Assign document identification numbers and assist the engineering team with version control.
• Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
• Facilitate document retrieval requests from authorised personnel.
• Ensure documents are distributed to relevant individuals or departments in a timely manner.
• Monitor document access and ensure proper security measures are in place.
• Perform regular audits of documents to ensure accuracy and compliance with established procedures.
• Identify and report any discrepancies or non-compliance issues to management.
• Maintain an organised filing system for both physical and electronic documents.
• Ensure documents are archived and disposed of in accordance with retention policies.
• Collaborate with various departments to establish document control best practices.
• Provide training and guidance to staff on document management procedures.
• Assist in the preparation and formatting of documents as needed.
• Ensure documents meet internal and industry-specific standards.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Bachelor Degree and 0 years of applicable experience Required or
• Applicable years of experience may be substituted for degree requirement.
• Previous document management experience preferred.
• Candidates should possess independent problem-solving and analysis skills.
• Ability to interface with clients and vendors.
• High attention to detail, accuracy, and quality required.
• Proficient in Microsoft Office, including Word, Excel, and Access.