Document Administration Project Assistant

JR United Kingdom; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Document Administration Project Assistant in Southampton to support administrative tasks related to shipping documents. This role requires strong organizational skills, attention to detail, and proficiency in IT systems. The successful candidate will work onsite, managing cargo documentation while ensuring compliance with group requirements.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain proper controls for recording and filing shipping documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Check accuracy of documents against trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Communication skills

IT systems experience

Job description

Document Administration Project Assistant, Southampton

Details

• Client: Not specified
• Location: Southampton, United Kingdom
• Job Category: Other
• EU work permit required: Yes
• Job Views: 2
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Job Description

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams regarding port agency, in-port activities, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer that values diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.