Document Administration Project Assistant

JR United Kingdom; Portsmouth; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant for their Canary Wharf office, requiring 5 days in-office work. The role involves providing administrative support for shipping documents and ensuring compliance with internal requirements, ideal for candidates with strong organizational and communication skills.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance by maintaining controls for cargo documentation.
• Fulfill contractual obligations regarding cargo insurance certification.
• Verify accuracy of documents against systems and contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience with IT systems

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams concerning port agency and cargo documentation. The successful applicant will primarily support the team's Document Administration activities.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and as an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will need to work from the office 5 days a week.

Responsibilities:

1. Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
3. Fulfill bp's contractual obligations regarding cargo insurance certification.
4. Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience working in a corporate environment
• Experience with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.