Document Administration Project Assistant

JR United Kingdom; Reading; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading company in the energy sector seeks a Document Administration Project Assistant to support their operations team in Reading. The successful candidate will manage shipping documents ensuring compliance and accuracy, requiring strong organizational skills and a detail-oriented approach. This full-time role entails working on-site and actively contributing to the efficiency of trading processes.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation and effective written communication.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain controls for recording, filing, and endorsing cargo documentation.
• Verify accuracy of documents against trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

IT systems experience

Job description

Document Administration Project Assistant

Location:

Reading, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams with port agency, in-port activities, and cargo documentation. The successful candidate will primarily support the Document Administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience working in a corporate environment
• Experience with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.