Document Administration Project Assistant

JR United Kingdom; Guildford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading oil and energy company seeks a Document Administration Project Assistant in Guildford. This role involves providing vital administrative support to ensure compliance and accuracy for cargo documentation in a busy trading environment. Applicants should have strong organisational and communication skills and experience in a corporate setting.

Qualifications

• Proven organisational skills and ability to prioritise workload.
• Experience of working in a corporate environment.
• Excellent attention to detail and strong written communication skills.

Responsibilities

• Provide administrative support by handling shipping documents for cargoes.
• Ensure compliance with requirements by maintaining controls for documentation.
• Check accuracy of documents against systems and trading contracts.

Skills

Organisational Skills

Attention to Detail

Self-Motivation

Written Communication

Experience in a Corporate Environment

IT Systems Experience

Job description

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Document Administration Project Assistant, Guildford

Client:

Location: Guildford, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Job Title: Document Administration Project Assistant

Job Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on matters concerning port agency and in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organisational skills and ability to prioritise workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience of working in a corporate environment
• Experience of working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.