Document Administration Project Assistant

JR United Kingdom; Bournemouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Document Administration Project Assistant in Bournemouth to manage shipping documentation and ensure compliance with requirements. The role requires strong organizational and communication skills, with a primary focus on maintaining accurate records and supporting the operations team in a corporate environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain controls for recording, filing, endorsing, and recalling documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Check accuracy of documents against systems and contractual requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience with IT systems

Job description

Document Administration Project Assistant, Bournemouth

Location:

Bournemouth, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams regarding port agency, in-port activity, and cargo documentation. The successful applicant will primarily support the document administration activities of the team.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

What you will do:

• Provide administrative support by handling and processing shipping documents for cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience working with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.