Document Administration Project Assistant

JR United Kingdom; Bath; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the oil and energy sector is seeking a Document Administration Project Assistant. In this role, you will be responsible for managing shipping documents and ensuring compliance with industry standards. The position requires strong organizational skills and attention to detail, with a physical presence in the office required 5 days a week.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong written communication skills.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with Group requirements for documentation.
• Check accuracy of documents against systems and contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience with IT systems

Job description

Job Description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on port agency and cargo documentation matters. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Key Responsibilities

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations related to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Strong written communication skills
• Experience working in a corporate environment
• Experience with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.