Document Administration Project Assistant

JR United Kingdom; Brighton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the oil and energy sector is seeking a Document Administration Project Assistant based in Brighton. The successful candidate will support document administration activities related to shipping documentation while also ensuring compliance with corporate requirements. The role demands strong organizational skills, attention to detail, and familiarity with IT systems, requiring a physical presence in the office for 5 days a week.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Familiarity with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems and trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

IT systems familiarity

Job description

Document Administration Project Assistant - Brighton

Overview

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Summary

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations with port agency, in-port activities, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents, working 5 days a week.

Responsibilities

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Familiarity with IT systems.

Additional Information

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.