Document Administration Project Assistant

JR United Kingdom; Hemel Hempstead; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Document Administration Project Assistant in Hemel Hempstead. This role involves providing administrative support and handling cargo documentation to ensure compliance with Group requirements. The successful candidate will work in an office setting five days a week, contributing to the operations team and enhancing their organizational skills in a corporate environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain proper controls for recording, filing, and endorsing shipping cargo documentation.
• Check the accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

IT systems experience

Job description

Document Administration Project Assistant, Hemel Hempstead

Location: Hemel Hempstead, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on port agency, in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
• Fulfill bp's contractual obligations related to cargo insurance certification.
• Check the accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability.