Document Administration Project Assistant

JR United Kingdom; Dartford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the oil and energy sector is seeking a Document Administration Project Assistant. The role requires physical presence in the Canary Wharf office five days a week to support document administration activities, ensuring compliance and accuracy of shipping documents. Ideal candidates are highly organized, detail-oriented, and experienced in corporate environments.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation and effective written communication skills.
• Experience in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by processing shipping documents.
• Maintain compliance with shipping documentation controls.
• Check document accuracy against systems and contracts.

Skills

Organizational Skills

Attention to Detail

Self-Motivation

Written Communication

Experience with IT Systems

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing. The Port Agency & Document Administration Team supports trading and operations with port agency, in-port activity, and cargo documentation. The successful applicant will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain compliance with group requirements through proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contracts, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience in a corporate environment
• Experience working with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.