Document Administration Project Assistant

JR United Kingdom; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent company is seeking a Document Administration Project Assistant to join their team in South West London. This role involves managing shipping documents, ensuring compliance, and supporting various trading operations. The ideal candidate will exhibit strong organizational skills, exceptional attention to detail, and experience in a corporate setting, working onsite five days a week.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain compliance with group requirements for cargo documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems and trading contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience with IT systems

Job description

Document Administration Project Assistant, South West London

Details

• Location: South West London, United Kingdom
• Job Category: Other
• EU work permit required: Yes
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Job Description

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations concerning port agency, in-port activity, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents, working from the office 5 days a week.

Responsibilities:

1. Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Maintain compliance with group requirements through proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
3. Fulfill bp's contractual obligations related to cargo insurance certification.
4. Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.