Document Administration project Assistant

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the energy sector seeks a Document Administration Project Assistant in London. The role involves handling shipping documents, maintaining compliance, and requires strong organizational skills and attention to detail. Preferred candidates should have experience in a corporate environment and demonstrate self-motivation.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by processing shipping documents for cargoes.
• Maintain proper controls for recording and recalling shipping documentation.
• Verify accuracy of documents against systems and contractual obligations.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

IT systems experience

Job description

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Document Administration Project Assistant, London

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 2

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams with port agency, in-port activities, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
• Fulfill bp's contractual obligations regarding cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.