Personal Assistant

NHS Jobs; Greater London; On-site; GBP 38,000 - 47,000; Full time

Benefits offered by this job

London weighting

Secondment opportunity

Job summary

NHS Jobs in London is seeking a Personal Assistant to a Director to manage a complex diary, coordinate meetings, handle correspondence, and ensure timely information flow. The role provides essential administrative support across the directorate, with emphasis on confidentiality and proactive problem solving.

Secondments are available within the NHS, and London weighting applies. You will also assist with travel arrangements, agendas, minutes, filing, data entry, and supporting other staff as

Qualifications

• Experience as Personal Assistant to a Director or senior leader.
• Strong diary management with ability to balance competing priorities.
• Proven ability to coordinate meetings, prepare agendas and take minutes.
• Experience handling internal and external correspondence with discretion.
• Demonstrated ability to disseminate information accurately and timely.
• Capable of filing, data entry, and general administrative tasks.
• Works well with others and supports other staff members.
• Committed to confidentiality and professional integrity.
• Excellent communication and people skills, with proactive problem solving.

Responsibilities

• Manage complex diaries and coordinate travel arrangements.
• Prepare meeting agendas, take minutes and track action items.
• Handle internal and external correspondence and ensure timely information sharing.
• Provide general administrative support (filing, data entry, photocopying).
• Support other admin staff and contribute to a positive team environment.
• Maintain confidentiality of sensitive information at all times.

Skills

Diary management

Meeting coordination

Correspondence

Information dissemination

Administrative support

Team support

Confidentiality

Communication & interpersonal skills

Organisation & time management

Job description

Detailed job description and main responsibilities Key responsibilities as PA to Director; Diary Management: Managing a complex diary, balancing competing priorities, and coordinating travel arrangements. Meeting Coordination: Preparing agendas, taking minutes, and following up on action items. Correspondence: Handling internal and external communications, including emails and written correspondence. Information Dissemination: Ensuring accurate and timely dissemination of information to relevant parties. Administrative Support: Providing general administrative support, such as filing, data entry, and photocopying. Team Support: Supporting other administrative staff and providing assistance when needed. Confidentiality: Maintaining confidentiality of sensitive information. Communication and Interpersonal Skills: Effectively communicating with a wide range of individuals, both internally and externally. Organisation and Time Management: Managing workload effectively, prioritising tasks, and meeting deadlines. You can find further details about the role, including key responsibilities and accountabilities, alongside the organisational structure and person specification in the attached Job Description and other supporting documents. Secondments Applicants from within the NHS will be offered on a secondment basis only, agreement should be obtained from their employer prior to submitting the application.

£38,488 - £46,852 per annum (inclusive of London Weighting)

£32,073 - £39,043 per annum pro rata (exclusive of London Weighting)