Directorate Admin & Meetings Specialist

Portsmouth City Council; Portsmouth; On-site; GBP 22,000 - 26,000; Full time

Job summary

Portsmouth City Council is seeking a Business Support Officer to provide wide-ranging administrative and practical support across the Economy, Transport and Planning Directorate. The role is office-based at the Civic Offices in Portsmouth, Monday to Friday, with responsibilities including processing correspondence, managing post and enquiries, and supporting travel arrangements.

You will be organised, resilient and able to handle a varied workload with accurate results, while using IT tools and

Qualifications

• You will be organised and able to manage a varied workload with accuracy and meeting deadlines.
• You should be comfortable with IT tools and common business software.
• You will communicate confidently with colleagues and customers.

Responsibilities

• Processing correspondence, applications and service records accurately.
• Managing incoming post, payments and enquiries from customers and councillors.
• Preparing letters, reminders, mail merges and high-volume mailings.
• Raising and receipting purchase orders, maintaining office supplies and supporting travel arrangements.
• Organising meetings, taking notes and producing accurate minutes.
• Using business systems including Microsoft 365, Oracle Fusion, Sidem and Confirm.
• Welcoming visitors and supporting with interviews.

Skills

Organisational skills

Resilience

Communication

IT literacy

Tools

Microsoft 365

Oracle Fusion

Sidem

Confirm

Job description

Portsmouth City Council is seeking a Business Support Officer to provide wide-ranging administrative and practical support across the Economy, Transport and Planning Directorate. The role is office-based at the Civic Offices in Portsmouth, Monday to Friday, with responsibilities including processing correspondence, managing post and enquiries, and supporting travel arrangements.

You will be organised, resilient and able to handle a varied workload with accurate results, while using IT tools and