Director’s Office Operations Coordinator

JobsTrackR; Nottingham; On-site; GBP 27,000 - 33,000; Full time

Job summary

JobsTrackR in Manchester is seeking a Director’s Office Operations Officer to provide high-quality administrative and coordination support to a busy director’s office. You will handle day-to-day queries, coordinate meetings, arrange travel and manage documentation, ensuring deadlines are met with discretion and accuracy.

The role requires degree-level education or equivalent experience, strong organisational skills and proficiency in Microsoft 365.

Qualifications

• Degree-level education or equivalent relevant experience.
• Experience organising and prioritising a varied workload in a fast-paced environment.
• Experience producing accurate written documentation and records to deadlines.
• Strong organisational and multitasking skills with excellent attention to detail.
• Experience handling confidential and sensitive information appropriately.
• Strong communication skills with the ability to build effective relationships across all levels.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and SharePoint.

Responsibilities

• Providing high-quality administrative and coordination support to the Director’s Office.
• Acting as a first point of contact for day-to-day administrative queries and requests.
• Coordinating meetings, including room bookings, technology, visitor arrangements, catering and documentation.
• Preparing, organising and distributing correspondence, presentations and meeting materials.
• Maintaining action logs and monitoring progress against agreed deadlines.
• Supporting inbox administration and ensuring requests are routed and followed up appropriately.
• Coordinating travel arrangements, expenses and documentation.
• Supporting events, visits, away days and other organisational activities.
• Maintaining accurate records, systems, trackers and filing processes.
• Identifying opportunities to improve administrative processes and office efficiency.

Skills

Organisational skills

Multitasking

Communication skills

Education

Degree-level education

Tools

Microsoft 365

Job description

JobsTrackR in Manchester is seeking a Director’s Office Operations Officer to provide high-quality administrative and coordination support to a busy director’s office. You will handle day-to-day queries, coordinate meetings, arrange travel and manage documentation, ensuring deadlines are met with discretion and accuracy.

The role requires degree-level education or equivalent experience, strong organisational skills and proficiency in Microsoft 365.