Executive Office Operations Specialist

Aspire Recruitment; Manchester; On-site; GBP 27,000 - 33,000; Full time

Job summary

Aspire Recruitment in Manchester is seeking a highly organised Director’s Office Operations Officer to support the efficient running of a busy Director’s Office within a research-focused environment. You will work closely with the Executive Assistant to ensure administrative, operational and coordination activities are delivered to a high standard.

This is a varied, visible role requiring strong organisation, discretion with confidential information, and excellent attention to detail to keep

Qualifications

• Degree-level education or equivalent relevant experience.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Experience handling confidential and sensitive information appropriately.
• Strong communication skills with the ability to build effective relationships at all levels.
• Proactive and solution-focused approach to problem solving.

Responsibilities

• Providing high-quality administrative and coordination support to the Director’s Office.
• Acting as a first point of contact for day-to-day administrative queries and requests.
• Coordinating meetings, including room bookings, technology, visitor arrangements, catering and documentation.
• Preparing, organising and distributing correspondence, presentations and meeting materials.
• Maintaining action logs and monitoring progress against deadlines.
• Supporting inbox administration and ensuring requests are routed and followed up.
• Coordinating travel arrangements, expenses and documentation.
• Supporting events, visits, away days and other organisational activities.
• Maintaining records, systems, trackers and filing processes.
• Identifying opportunities to improve administrative processes and office efficiency.

Skills

Organisational skills

Multitasking

Confidentiality

Communication

Problem-solving

Education

Degree-level education or equivalent experience

Tools

Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)

Job description

Aspire Recruitment in Manchester is seeking a highly organised Director’s Office Operations Officer to support the efficient running of a busy Director’s Office within a research-focused environment. You will work closely with the Executive Assistant to ensure administrative, operational and coordination activities are delivered to a high standard.

This is a varied, visible role requiring strong organisation, discretion with confidential information, and excellent attention to detail to keep