Director's Office Operations & Coordination Lead

Aspire Recruitment; Manchester; On-site; GBP 27,000 - 33,000; Full time

Job summary

Aspire Recruitment is hiring a Director's Office Operations Officer in Manchester. The role is full-time and permanent, with responsibilities to support the Director's Office and senior stakeholders through efficient administration and coordination.

You will manage meetings, travel, documentation and records, while maintaining confidentiality and a high level of attention to detail in a dynamic environment. Degree-level education or equivalent experience is preferred.

Qualifications

• Degree-level education or equivalent relevant experience.
• Experience organising and prioritising a varied workload in a fast-paced environment.
• Experience producing accurate written documentation and records to deadlines.
• Strong organisational and multitasking skills with excellent attention to detail.
• Experience handling confidential and sensitive information appropriately.
• Strong communication skills with the ability to build effective relationships across all levels.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and SharePoint.
• A proactive and solution-focused approach to problem solving.

Responsibilities

• Providing high-quality administrative and coordination support to the Director's Office.
• Acting as a first point of contact for day-to-day administrative queries and requests.
• Coordinating meetings, including room bookings, technology, visitor arrangements, catering and documentation.
• Preparing, organising and distributing correspondence, presentations and meeting materials.
• Maintaining action logs and monitoring progress against agreed deadlines.
• Supporting inbox administration and ensuring requests are routed and followed up appropriately.
• Coordinating travel arrangements, expenses and documentation.
• Supporting events, visits, away days and other organisational activities.
• Maintaining accurate records, systems, trackers and filing processes.
• Identifying opportunities to improve administrative processes and office efficiency.

Skills

Organisational skills

Multitasking

Attention to detail

Communication skills

Problem solving

Handling confidential information

Education

Degree-level education

Tools

Microsoft 365

Outlook

Word

Excel

Teams

SharePoint

Job description

Aspire Recruitment is hiring a Director's Office Operations Officer in Manchester. The role is full-time and permanent, with responsibilities to support the Director's Office and senior stakeholders through efficient administration and coordination.

You will manage meetings, travel, documentation and records, while maintaining confidentiality and a high level of attention to detail in a dynamic environment. Degree-level education or equivalent experience is preferred.