Digital Training Records Administrator - Fixed Term

Sterling Pharma Solutions Limited; Dudley; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Pension scheme

Private healthcare

Cycle to work

26 days annual leave and bank holidays

Death in service coverage

On-site health and wellbeing support

Job summary

Sterling Pharma Solutions is seeking a Training Records Administrator to digitise historical training records and establish an auditable electronic system at our Cramlington facility. You will scan, index, and maintain records to support compliance and future growth.

Ideal candidates have strong administrative skills, attention to detail, and experience with documentation and data entry. IT proficiency in Microsoft Office is required.

Qualifications

• GCSEs (or equivalent), including English and Mathematics.
• Experience in administrative, records management or data entry roles.
• Experience with electronic filing systems, databases or document management systems.
• High level of accuracy and attention to detail when handling large volumes of information.
• Strong organisational skills with ability to prioritise workload.

Responsibilities

• Review and organise historical training records for digitisation.
• Scan, upload and index documents within approved electronic filing systems.
• Ensure digitised records are accurate, complete and easily accessible.
• Perform quality checks to verify electronic records against source documentation.
• Identify and resolve gaps, discrepancies or duplicate records.
• Maintain project trackers and provide updates on digitisation progress.
• Support the creation of a consistent electronic filing structure for training records.
• Update training databases and training matrices as required.
• Assist with training compliance reporting and record administration activities.
• Support audits by providing training documentation when requested.
• Maintain confidentiality of employee information and records.
• Comply with all safety, health and environmental requirements.
• Be reliable, be caring, be transparent and be willing.

Skills

GCSE English & Maths

Administrative experience

Records management

Data entry

Attention to detail

Microsoft Office

Strong communication

Education

GCSEs (or equivalent)

Tools

Document management systems

Microsoft Office

Job description

Sterling Pharma Solutions is seeking a Training Records Administrator to digitise historical training records and establish an auditable electronic system at our Cramlington facility. You will scan, index, and maintain records to support compliance and future growth.

Ideal candidates have strong administrative skills, attention to detail, and experience with documentation and data entry. IT proficiency in Microsoft Office is required.