Training Records Digitisation Lead (Fixed Term)

Sterling Pharma Solutions Limited; Cramlington; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Pension scheme

Private healthcare

Reward Gateway discounts

Cycle to work

26 days annual leave and bank holidays

Death in service coverage

On-site health and wellbeing support

Medical consultation and physiotherapy

24/7 employee assistance programme

Training and career development

Job summary

Sterling Pharma Solutions Limited in the UK is seeking a Training Records Administrator (Fixed Term Contract) to support a critical project digitising historical training records. You will scan, index, and maintain electronic records to ensure compliance, data integrity, and readiness for audits.

The role requires attention to detail, strong admin capabilities and experience with document control systems. You will work across departments, maintaining filing structures, updating databases, and

Qualifications

• GCSEs including English and Mathematics.
• Experience in administrative, records management, document control or data entry roles.
• High level of accuracy and attention to detail when handling large volumes of information.
• Strong organisational skills with the ability to prioritise workload.
• Ability to work independently and maintain focus on project-based activities.
• Strong written and verbal communication skills.
• Experience supporting digitisation, scanning or document migration projects would be advantageous.
• Experience in pharmaceutical/manufacturing/scientific or regulated environment would be beneficial.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Review and organise historical training records for digitisation.
• Scan, upload and index documents within approved electronic filing systems.
• Ensure digitised records are accurate, complete and easily accessible.
• Perform quality checks to verify records against source documentation.
• Identify and resolve gaps or duplicates in records.
• Maintain project trackers and provide digitisation progress updates.
• Support creation of a consistent electronic filing structure for training records.
• Update training databases and matrices as required.
• Assist with training compliance reporting and record administration.
• Support audits by providing training documentation when requested.
• Maintain confidentiality of employee information and records.

Skills

Strong administrative skills

Attention to detail

Data entry

Communication skills

Education

GCSEs (including English & Mathematics)

Tools

Microsoft Office

Job description

Sterling Pharma Solutions Limited in the UK is seeking a Training Records Administrator (Fixed Term Contract) to support a critical project digitising historical training records. You will scan, index, and maintain electronic records to ensure compliance, data integrity, and readiness for audits.

The role requires attention to detail, strong admin capabilities and experience with document control systems. You will work across departments, maintaining filing structures, updating databases, and