Training Records Administrator

Sterling Pharma Solutions Limited; Cramlington; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Private healthcare

Cycle to work

26 days annual leave and bank holidays

Death in service coverage

On-site health and wellbeing support

24/7 employee assistance programme

Training and career development

Job summary

Sterling Pharma Solutions Limited is seeking a Training Records Administrator to support a fixed-term project at our Cramlington facility. You will help digitise historical training records, ensuring accurate scanning, indexing and auditable systems to support compliance and operational excellence.

The role requires strong administrative skills, attention to detail and experience with records management or data entry.

Qualifications

• GCSEs (or equivalent), including English and Mathematics.
• Experience in administrative, records management or data entry roles.
• Experience with electronic filing systems/databases/document management systems.
• High accuracy and attention to detail with large volumes of information.
• Strong organisational skills and the ability to prioritise workload.
• Ability to work independently on project-based activities.
• Strong written and verbal communication skills.
• Experience supporting digitisation/scanning or document migration projects would be beneficial.
• Experience in a regulated environment (pharma/manufacturing) would be helpful.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Review and organise historical training records for digitisation.
• Scan, upload and index documents in approved electronic filing systems.
• Ensure digitised records are accurate, complete and accessible.
• Perform quality checks to verify electronic records against source documents.
• Identify and resolve gaps, discrepancies or duplicates.
• Maintain project trackers and provide digitisation progress updates.
• Support creation of a consistent electronic filing structure for training records.
• Update training databases and matrices as required.
• Assist with compliance reporting and record administration tasks.
• Support audits by providing training documentation on request.
• Maintain confidentiality of employee information and records.
• Comply with safety, health and environmental requirements.
• Embody company values: be reliable, be caring, be transparent and be willing.

Skills

Administrative experience

Records management

Data entry

Attention to detail

Organisational skills

MS Office

Education

GCSEs (English & Maths)

Tools

Document management systems

Job description

Training Records Administrator (Fixed Term Contract)

Summary of Training Records Administrator Vacancy

This is an excellent opportunity to support a business-critical project focused on digitising historical training records and creating a robust, auditable electronic training record system at our Cramlington facility. Working closely with colleagues across the business, you will help ensure training documentation is accurately scanned, indexed and maintained to support compliance, operational excellence and future business growth.

This role would suit someone with strong administrative skills, exceptional attention to detail and experience working with documentation, records management or data administration

Responsibilities

• Review and organise historical training records in preparation for digitisation.
• Scan, upload and index training documents within approved electronic filing systems.
• Ensure digitised records are accurate, complete and easily accessible.
• Perform quality checks to verify electronic records against source documentation.
• Identify and resolve gaps, discrepancies or duplicate records.
• Maintain project trackers and provide updates on digitisation progress.
• Support the creation of a consistent electronic filing structure for training records.
• Update training databases and training matrices as required.
• Assist with training compliance reporting and record administration activities.
• Support internal and external audits by providing training documentation when requested.
• Maintain confidentiality when handling employee information and records.
• Comply with all safety, health and environmental requirements.
• Embody our company values, which are: be reliable, be caring, be transparent and be willing.

Key Skills and Competencies

• GCSEs (or equivalent), including English and Mathematics.
• Previous experience in an administrative, records management, document control or data entry role.
• Experience working with electronic filing systems, databases or document management systems.
• High level of accuracy and attention to detail when handling large volumes of information.
• Strong organisational skills with the ability to effectively prioritise workload.
• Ability to work independently and maintain focus on project-based activities.
• Strong written and verbal communication skills.
• Experience supporting digitisation, scanning or document migration projects would be advantageous.
• Experience within a pharmaceutical, manufacturing, scientific or other regulated environment would be beneficial.
• A proactive approach to problem solving and continuous improvement.

We also require candidates to be competent with IT systems, and in particular Microsoft Office including Outlook, PowerPoint, Word and Excel.

You will receive

• A competitive salary
• pension scheme
• private healthcare
• retail discounts through Reward Gateway
• cycle to work
• 26 days annual leave and bank holidays
• death in service coverage
• on-site health and wellbeing support and medical consultation and physiotherapy
• 24/7 employee assistance programme
• Training and opportunities for further career development

Why consider Sterling?

Sterling Pharma Solutions is a global contract development and manufacturing organisation (CDMO) with more than 50 years’ experience in developing and manufacturing Active Pharmaceutical Ingredients (APIs). This is complimented by Antibody Drug Conjugate (ADC) research and development bioconjugation services.

We are a fast, dynamic business with facilities in the UK. US and Ireland, where we employ talented and passionate people who support our customers in bringing new medicines to market, improving and saving the lives of patients.

Our culture and our way of working is what really sets us apart as a business; we aim to deliver an exceptional experience to our customers and our employees. You can expect to be part of a supportive team, all working towards a shared goal: to deliver first-class science and service to our customers every day.

Sterling Pharma Solutions is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

Be caring. Be transparent . Be willing. Be reliable.