Training Records Digitisation Specialist

Sterling Pharma Solutions Limited; Cramlington; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Private healthcare

Cycle to work

26 days annual leave and bank holidays

Death in service coverage

On-site health and wellbeing support

24/7 employee assistance programme

Training and career development

Job summary

Sterling Pharma Solutions Limited is seeking a Training Records Administrator to support a fixed-term project at our Cramlington facility. You will help digitise historical training records, ensuring accurate scanning, indexing and auditable systems to support compliance and operational excellence.

The role requires strong administrative skills, attention to detail and experience with records management or data entry.

Qualifications

• GCSEs (or equivalent), including English and Mathematics.
• Experience in administrative, records management or data entry roles.
• Experience with electronic filing systems/databases/document management systems.
• High accuracy and attention to detail with large volumes of information.
• Strong organisational skills and the ability to prioritise workload.
• Ability to work independently on project-based activities.
• Strong written and verbal communication skills.
• Experience supporting digitisation/scanning or document migration projects would be beneficial.
• Experience in a regulated environment (pharma/manufacturing) would be helpful.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Review and organise historical training records for digitisation.
• Scan, upload and index documents in approved electronic filing systems.
• Ensure digitised records are accurate, complete and accessible.
• Perform quality checks to verify electronic records against source documents.
• Identify and resolve gaps, discrepancies or duplicates.
• Maintain project trackers and provide digitisation progress updates.
• Support creation of a consistent electronic filing structure for training records.
• Update training databases and matrices as required.
• Assist with compliance reporting and record administration tasks.
• Support audits by providing training documentation on request.
• Maintain confidentiality of employee information and records.
• Comply with safety, health and environmental requirements.
• Embody company values: be reliable, be caring, be transparent and be willing.

Skills

Administrative experience

Records management

Data entry

Attention to detail

Organisational skills

MS Office

Education

GCSEs (English & Maths)

Tools

Document management systems

Job description

Sterling Pharma Solutions Limited is seeking a Training Records Administrator to support a fixed-term project at our Cramlington facility. You will help digitise historical training records, ensuring accurate scanning, indexing and auditable systems to support compliance and operational excellence.

The role requires strong administrative skills, attention to detail and experience with records management or data entry.