Departmental Administrative Officer

The Bartlett School of Planning UCL; London; Hybrid; GBP 43,000 - 52,000; Full time

Job summary

An established industry player is seeking an experienced administrator to join their dynamic team. This role involves providing senior-level support to various departments, ensuring smooth daily operations, and managing financial systems. The position offers a hybrid working model, allowing for flexibility while maintaining a significant on-site presence. With a focus on collaboration and problem-solving, this opportunity is ideal for those looking to make a meaningful impact in a reputable institution. If you're organized, proactive, and passionate about enhancing administrative processes, this role could be the perfect fit for you.

Benefits

41 days holiday

Additional leave purchase scheme

CARE pension scheme

Cycle to work scheme

On-site nursery

Employee assistance program

Discounted medical insurance

Qualifications

• Proven administrative experience in large organizations.
• Interest in financial management and research grants.

Responsibilities

• Support daily operations and financial management for departments.
• Lead special projects and provide senior-level support.

Skills

Administrative Support

Financial Management

Project Management

Problem-Solving

Education

A-Level or NVQ Level IV

Tools

MyFinance

Axiom

WorkTribe

MyHR

Job description

Ref Number B02-08658

Professional Expertise: Administration and Business Support

Department: School of Life & Medical Sciences (B02)

Location: London

Working Pattern: Full time

Salary: £43,374 - £51,860

Contract Type: Permanent

Working Type: Hybrid

Available for Secondment: No

Closing Date: 14-May-2025

About Us

The Department of Translational Neuroscience and Stroke is focused on advancing scientific knowledge to improve patient recovery and education through teaching and supervision. The Department of Neuroinflammation is renowned for MS research, employing diverse methods including clinical trials.

About The Role

Internal Applicants Only - this is an internal recruitment advert for eligible UCL employees and workers.

We seek an experienced administrator to support the Translational Neuroscience, Stroke, and Neuroinflammation departments at UCL Queen Square Institute of Neurology. You will assist the Departmental Administrator (DA) and provide senior-level support to PIs, staff, and students.

Your duties will encompass daily operations, financial, HR, research governance, and project management, utilizing systems like MyFinance, Axiom, WorkTribe, and MyHR. You will also lead special projects for department heads and the DA.

This role offers hybrid working with at least 40% on-site presence.

For accessible application formats or inquiries, contact the Institute HR Team at [e-mail]. Informal queries can be directed to Judith Jolleys at [e-mail].

A detailed job description and person specification are available via provided links.

About You

You should have at least A-Level or NVQ Level IV administrative education or equivalent experience. An interest in financial management, experience with financial systems, and handling research grants are essential. You must have substantial administrative experience within large organizations like universities or the NHS, with a proven ability to design and maintain efficient management systems.

The role requires interaction with diverse internal and external stakeholders, demanding a proactive, organized, professional, and collaborative approach with problem-solving skills.

What We Offer

• 41 days holiday (including bank holidays and closure days)
• Additional 5 days' leave purchase scheme
• CARE pension scheme
• Cycle to work scheme and season ticket loan
• Immigration loan
• On-site nursery and gym
• Enhanced maternity, paternity, and adoption pay
• Employee assistance program
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits for more info.

Applications for part-time, flexible, or job share arrangements are welcome.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff, available at the provided link.

Our Commitment to Equality, Diversity, and Inclusion

UCL values an inclusive environment, promoting teamwork, recognizing individual strengths, and supporting career development for all. The institute actively engages in EDI initiatives and holds an Athena SWAN Silver award for gender equality.

We encourage applications from underrepresented groups, including those from Black, Asian, and minority backgrounds, disabled individuals, LGBTQI+ and gender-diverse persons, and women in higher-grade roles.

Available Documents

• Job Description & Person Specification PDF
• UCL Guidance for Candidates PDF