Departmental Administrative Officer

TN United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking organization as a Departmental Administrative Officer in London, where you will provide essential support to the Translational Neuroscience and Stroke and Neuroinflammation departments. This role offers a unique opportunity to engage in diverse administrative tasks, from financial management to HR administration, while collaborating with a dynamic team. With the flexibility of hybrid working, you will enjoy a balanced work environment. The position comes with an attractive benefits package, including generous holiday entitlement and a supportive workplace culture. If you are proactive, organized, and ready to make a significant impact, this role is for you.

Benefits

41 Days Holiday

Annual Leave Purchase Scheme

Defined Benefit Pension Scheme

Cycle to Work Scheme

On-site Gym

Enhanced Parental Pay

Employee Assistance Programme

Qualifications

• Experience in a large, complex organization like a university or NHS.
• Proven track record in designing and implementing management systems.

Responsibilities

• Support daily operations, financial, HR/student administration tasks.
• Manage procedures for financial transactions and grant applications.

Skills

Administrative Support

Financial Management

HR Administration

Project Management

Problem Solving

Education

A-Level or NVQ Level IV

Equivalent Professional Experience

Tools

MyFinance

Axiom

WorkTribe

MyHR

Job description

Social network you want to login/join with:

Departmental Administrative Officer, London

Client:

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

289ebf4abd19

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

About the role

We are recruiting an experienced administrator to support the Translational Neuroscience and Stroke and Neuroinflammation departments at the UCL Queen Square Institute of Neurology. You will work closely with the Departmental Administrator (DA) to provide senior-level administrative support to the DA, Principal Investigators, staff, and students.

Your responsibilities include managing daily operations, financial, HR, and research governance tasks. You will handle financial transactions, procurement, and grant applications using systems like MyFinance, Axiom, WorkTribe, and MyHR. Additionally, you will lead special projects for the Heads of Research Department and/or DA.

This position offers hybrid working with at least 40% on-site presence.

If you require reasonable adjustments or accessible application formats, or have questions about the application process, please contact the Institute of Neurology HR Team.

For informal inquiries about the role, contact Judith Jolleys.

A detailed job description and person specification are available below.

About you

You should have at least an A-Level or NVQ Level IV qualification in administration, or equivalent professional experience. An interest in financial management and experience with financial systems and research grants are essential. You should bring substantial administrative experience from a large, complex organization such as a university or NHS, and have a proven ability to design, implement, and maintain efficient management information systems and procedures.

The role involves interacting with many internal and external stakeholders and requires a proactive, highly organized, and efficient individual with a professional attitude, helpfulness, and collaborative problem-solving skills.

What we offer

In addition to the exciting opportunities this role provides, we offer several benefits, including:

• 41 days holiday (27 days annual leave, 8 bank holidays, 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-site gym
• Enhanced maternity, paternity, and adoption pay
• Employee assistance programme: Staff Support Service