Dental Lab & Restorative Admin Coordinator (Part-Time)

University College London Hospitals NHS Foundation Trust; Greater London; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Part-time role

Job share within departments

Job summary

University College London Hospitals NHS Foundation Trust (UCLH) is seeking a Dental Lab Administrator & Restorative administrator to join a part-time, job-share arrangement across both departments. The role combines dental laboratory office administration with clinical support to enhance patient care.

Responsibilities include maintaining records, coordinating workflows, and using IT systems such as Microsoft Office and MS Teams.

Qualifications

• Experience in dental/laboratory admin is desirable.
• Strong record-keeping and filing skills.
• Proficient with hospital IT systems and databases.

Responsibilities

• Maintaining accurate and timely laboratory records across IT systems.
• Coordinating laboratory workflows to meet quality, accuracy, and deadlines.
• Using and maintaining clinical and administrative IT systems (Microsoft Office, MS Teams, shared inboxes, patient databases).
• Managing electronic and paper-based laboratory filing systems.
• Arranging and tracking collection, delivery and distribution of lab work with external labs and clinical teams.
• Serving as a key point of contact for departmental enquiries.
• Monitoring office stock levels and reporting replenishment needs.
• Conducting weekly audits and reporting findings to supervisors.
• Independently managing workload and responding to queries from clinical, non-clinical, and external partners.
• Supporting investigations into patient complaints when required.
• Attending meetings and communicating relevant information to team members.
• Providing administrative cover across areas when needed.
• Processing digital images of dental impressions per protocols.

Skills

Attention to detail

Organisational skills

Communication

Tools

Microsoft Office

MS Teams

IT systems

Job description

University College London Hospitals NHS Foundation Trust (UCLH) is seeking a Dental Lab Administrator & Restorative administrator to join a part-time, job-share arrangement across both departments. The role combines dental laboratory office administration with clinical support to enhance patient care.

Responsibilities include maintaining records, coordinating workflows, and using IT systems such as Microsoft Office and MS Teams.