Data User Apprentice - Assistant to the Leadership Team

Kaplan Financial Ltd; Greater London; On-site; GBP 17,000 - 21,000; Full time

Job summary

Kaplan Financial Limited offers a Level 3 Data Technician Apprenticeship, aimed at individuals starting their career in data and technology. You will support the leadership team, handle data preparation for reports, and apply your learning to real tasks, dedicating 20% of time to apprenticeship studies.

You will develop data literacy and presentation skills, while contributing to office operations and stakeholder communications within Kaplan.

Qualifications

• GCSE Maths 9-4 is required.
• GCSE English 9-4 is required.

Responsibilities

• Support the Leadership Team with daily administrative tasks and manage schedules.
• Collect and organise data to assist in agendas and reports.
• Maintain accurate information and ensure data is clean and accessible.
• Coordinate meeting logistics and hospitality for high-level briefings.
• Utilise data and AI tools to support leadership activities.
• Format presentations and documents with Kaplan branding.

Skills

Communication

IT skills

Organisation

Attention to detail

Customer care

Problem solving

Presentation

Administrative

Number skills

Analytical

Logical

Team working

Creative

Initiative

Education

GCSE Maths 9-4

GCSE English 9-4

Job description

Introduction

Looking to build a long-term career in the exciting world of Data and Technology? Look no further! This is your chance to take your first step into a rewarding career with a Level 3 Data Technician Apprenticeship at Kaplan. This role is perfect for young people who are currently not in education, employment or training and are looking for an opportunity.

About the Employer

Kaplan was founded in 1938 by Stanley Kaplan, with a simple but powerful mission: to widen access to education and create opportunities for people from all backgrounds. That mission continues to shape what we do today — helping learners build the knowledge, skills and confidence they need to succeed.

What You'll Do

As the Assistant to the Leadership Team, you will:

• Support the Executive Assistant with daily administrative tasks, ensuring the leadership team’s schedules and priorities are managed effectively
• Collect and organise data to assist in the creation of agendas and reports
• Maintaining accurate information and ensuring data is clean, up-to-date, and easily accessible
• Coordinate meeting logistics and hospitality, ensuring the leadership is prepared for high-level briefings
• Utilise data and AI tools to support the leadership team
• Format professional presentations and documents, ensuring they are backed by accurate data and meet Kaplan branding
• Dedicate 20% of your working week to your apprenticeship studies, applying your learning directly to your daily tasks
• Act as a professional first point of contact for visitors and stakeholders, managing enquiries with confidence and care

Detailed responsibilities:

Data & Reporting (Apprenticeship Focus):

• Champion the use of data within the leadership office, identifying ways to automate manual reporting tasks
• Translate raw numbers into clear charts and summaries that help the leadership team track progress against KPIs
• Improve data quality by performing regular audits of team records and contact lists
• Collaborate with your apprenticeship coach to hit learning milestones and bring "best practice" data techniques into the office

Administrative Support:

• Empower the leadership team by anticipating their administrative needs and streamlining their workflow
• Manage travel bookings and expense claims accurately and in a timely manner
• Prepare agendas and support administrative tasks for leadership, tracking follow-up actions via data-driven tools

Training Outcome

From this role, your potential paths for career progression at Kaplan include:

• Data Analyst: Moving into a full-time technical data role within the wider business
• Office Operations Lead: Using your data skills to manage larger-scale business operations
• Executive Assistant (EA): Providing data-backed strategic support to C-suite executives

Skills Required

• Communication skills
• IT skills
• Organisation skills
• Attention to detail
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative

Qualifications

• Essential - GCSE - Maths - 9-4
• Essential - GCSE - English - 9-4

Course Information

Course: Data technician (level 3)

Level: 3

Route: Digital

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday - Friday (Times to be confirmed).

Expected Duration: 1 Year 6 Months

Training Provider: KAPLAN FINANCIAL LIMITED

This employer is part of the Disability Confident scheme, committed to employing disabled people.