Data & Maintenance Admin — On-Site (Johnstone)

Allstaff; Paisley; On-site; GBP 21,000 - 31,000; Full time

Job summary

Allstaff is seeking a Data Administrator to join the Engineering support team on site in Johnstone. The role focuses on data accuracy, documentation control and maintenance administration across engineering and manufacturing areas.

You will maintain records, support KPI reporting and help ensure audits and compliance are met. The successful candidate will have at least 2 years of relevant admin experience, strong MS Office skills (Excel/Word/Outlook), and a keen eye for detail.

Qualifications

• Minimum of 24 months' relevant admin experience.
• Experience as Data Administrator, Maintenance Administrator, Engineering Administrator, Document Controller or similar role.
• Experience in engineering, manufacturing, maintenance or technical environment.
• Strong MS Office proficiency, especially Excel, Word and Outlook.
• High accuracy in data entry, updating and management.
• Excellent record-management and document-control skills.
• Good organisational skills to handle competing workloads.
• Clear written and verbal communication; ability to work independently and in a team.
• Familiarity with MaintainX CMMS or IQM Document Control is advantageous.

Responsibilities

• Provide day-to-day administrative support to Engineers, Technicians and Managers.
• Maintain accurate records for engineering, maintenance and assets.
• Manage maintenance work orders in MaintainX CMMS (create, update, close).
• Assist with planned and reactive maintenance administration.
• Prepare and maintain departmental spreadsheets, reports and engineering data.
• Support KPI collation and reporting for maintenance activities.
• Manage engineering documentation via IQM Document Control.
• Upload, amend, archive and maintain documents per procedures.
• Maintain organised electronic records and filing systems.
• Prepare documentation for audits and inspections.

Skills

MS Office

Excel

Word

Data entry

Attention to detail

Organisational skills

Communication skills

Tools

MaintainX CMMS

IQM Document Control

Job description

Allstaff is seeking a Data Administrator to join the Engineering support team on site in Johnstone. The role focuses on data accuracy, documentation control and maintenance administration across engineering and manufacturing areas.

You will maintain records, support KPI reporting and help ensure audits and compliance are met. The successful candidate will have at least 2 years of relevant admin experience, strong MS Office skills (Excel/Word/Outlook), and a keen eye for detail.