Data Co-ordinator

NHS; Bodelwyddan; Remote; GBP 27,000 - 28,000; Part time

Benefits offered by this job

Family-friendly benefits

Work-life balance policies

Job summary

Betsi Cadwaladr University Health Board (BCUHB) is looking for a Data Co-ordinator in Medicine to collect and manage high‑quality data for national databases. The role requires handling confidential patient information and coordinating with senior clinical staff.

The post emphasizes data validation, timely reporting and administrative support within a busy Medical Team. Welsh language skills are desirable but not essential.

Qualifications

• Strong communication skills, written and verbal.
• Proficient in Microsoft Office applications.
• Experience planning, organising and prioritising own workload.
• Flexible and adaptable to changing service demands.
• Excellent organisational skills.

Responsibilities

• Coordinate the provision of complete, accurate data to medical databases in line with national targets.
• Maintain accurate Medicine databases to support service activity.
• Retrieve and track patient case notes, ensure data validation.
• Support data quality and liaise with clinical and non-clinical staff.
• Produce regular reports and contribute to data system developments.

Skills

Communication

Microsoft Office

Planning & Organisation

Flexibility

Organisation

Education

NVQ Business Administration L3

RSA/OCR Level 2

AMSPAR City & Guilds L3

NVQ Customer Service L3

Job description

Main area Medicine Grade Band 3 Contract Permanent: Part Time Hours Part time - 18.75 hours per week (Monday to Friday) Job ref 050-ACS782-1026

Employer Betsi Cadwaladr University Health Board Employer type NHS Site Ysbyty Glan Clwyd Town Bodelwyddan Salary £26,813 - £27,890 per annum, pro rata Salary period Yearly Closing 15/10/2026 23:59

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

The organisation is currently undertaking a comprehensive operating model review and change programme to ensure we are best positioned for the future, creating exciting opportunities to shape how we work and deliver for the people of North Wales.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job overview

An exciting opportunity has arisen to join the Medicine team as a Data Co-ordinator. The post holder will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.

The successful individual will require excellent communication skills and the ability to deal with highly confidential patient information. Along with an advanced level of administrative and organisational skills.

The post holder will provide a co-ordinating role for Central to ensure compliance with national database submissions and ensuring validation of data quality. In order to contribute to the delivery of a safe and efficient service, the post holder will co-ordinate results and ensure accurate and timely completion of databases and reports to meet national deadlines.

The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings.

In addition the post holder will provide administrative support to the team.

Main duties of the job

The successful candidate will join and contribute to a dynamic and busy Medical Team. They will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.

The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings. In addition the post holder will provide an accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

Data Co-ordination Duties

• To co-ordinate the provision of complete, accurate, reliable and timely data to the medical databases in line with national targets in an efficient manner.
• Maintain accurate databases for medicine which involves ensuring that the databases are adequate to support the activities of the service.
• Retrieve and track case notes for patients included in the databases.
• Ensure timely and accurate validation of clinical data.
• To support and promote good quality data collection by liaising with both clinical and non clinical staff.
• To be able to identify gaps in individual patient records and ensure that all missing data is retrieved and entered into the database appropriately.
• To forward regular reports to the teams on progress and outcomes.
• To liaise with the relevant stakeholders regarding the maintenance and further development of systems for collecting data in line with national and organisational requirements.
• To work with colleagues on other sites to produce regular BCUHB reports on performance associated with the various databases.
• Liaise with national data co-ordinators to answer queries and make corrections.
• Attendance at meetings.
• To work as part of administration teams. This would include answering the telephone, dealing appropriately with any urgent matters arising and providing administrative and typing support when necessary.

Audit Duties

• Work as part of the team to ensure the delivery of the annual clinical audit plan.
• Work with clinical teams to facilitate audit projects.
• Work with clinical teams to complete data to be presented at monthly audit meetings.
• Minute taking at relevant meetings.
• To assist with the review and summary of literature, database design and the collection and analysis of data for specific audit projects when required. This may include the development of pro-formas, templates and other tools.
• Produce reports on completed audit projects as required.
• Produce reports for ad hoc queries from data compiled on the databases.
• Data collection and collation for regular audit reports eg. NICE guidance.

Person specification

Qualifications

• NVQ Business Administration L3 or equivalent experience
• RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
• AMSPAR – City & Guilds L3.
• NVQ Customer Service L3.

Experience

• Knowledge of a range of administrative processes.
• Experience of working in a busy office environment.
• Experience of working within the NHS.

Skills

• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Proficient in use of Microsoft office applications.
• Experienced in planning organising and prioritising own workload.
• Flexible and adaptable to changing service demands.
• Excellent organisational skills.

Knowledge

• Evidence of Continual Personal development.
• Ability to deal with sensitive information.
• Knowledge of NHS Organisations.
• Medical terminology.

Other

• Ability to travel as per the roles requirements
• Welsh Speaking

Personal Qualities

• Team player.
• Approachable /Friendly
• Reliable.
• Develops own practice through reflection and learning.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

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