Damp and Mould Scheduler

WPS; Birmingham; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary and benefits

Company pension scheme

Generous holiday entitlement

Career development opportunities

Job summary

WPS (Wates Property Services) in Birmingham is seeking a proactive Scheduler to manage damp & mould programmes. The role coordinates inspections, repairs and treatments while balancing customer service with operational planning.

You will oversee diaries, prioritise workloads, and liaise with residents and teams to ensure on-time delivery and safety compliance in a fast-paced environment.

Qualifications

• Experience in scheduling, planning, coordination, customer service, or administration.
• Excellent diary management and organisational skills.
• Strong customer service and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience using Microsoft Office (Excel/Outlook/Word) with attention to data accuracy.

Responsibilities

• Manage operative and surveyor diaries to schedule damp & mould inspections and remedial works.
• Coordinate appointments for residents and ensure timely completion.
• Act as main contact for residents, operatives, supervisors, and clients.
• Respond to changing priorities, emergencies, and vulnerable residents."
• Monitor WIP and support delivery against targets and KPIs.
• Produce productivity reports and management information for teams.
• Collaborate with Supervisors, Surveyors and Contractors to maximise productivity and satisfaction.
• Support delivery from initial inspection through to completion.

Skills

Experience in scheduling/coordination

Diary management

Customer service & communication

Multitasking in fast-paced environment

MS Office (Excel/Outlook/Word)

Attention to detail/data accuracy

Relationship building

Targets & KPIs

Full UK Driving Licence

Tools

Microsoft Office

Job description

Scheduler – Damp & Mould Team

Location: Birmingham

Full Time | Permanent

Wates Property Services (WPS)

Be the Engine Behind Safer, Healthier Homes

Due to continued growth in our Damp & Mould programme, we're looking for an organised, customer-focused Scheduler to join our team in Birmingham.

This is more than just scheduling appointments. You'll play a vital role in helping vulnerable residents receive the support they need by ensuring inspections, remediation works, and follow-on repairs are planned efficiently and delivered on time.

You’ll be at the heart of operations, coordinating damp and mould surveys, repairs, specialist treatments, and maintenance activities, helping us improve homes and create healthier living environments for our residents.

If you're a natural problem solver who thrives in a fast-paced environment and enjoys balancing customer service with operational planning, we'd love to hear from you.

What You’ll Be Doing

• Managing operative and surveyor diaries to ensure damp & mould inspections and remedial works are scheduled efficiently.
• Coordinating appointments for residents, ensuring all parties are informed and works are completed within agreed timescales.
• Acting as a key point of contact for residents, operatives, supervisors, and clients.
• Responding quickly to changing priorities, emergency cases, and vulnerable resident requirements.
• Monitoring work in progress (WIP) and helping to drive performance against service targets and KPIs.
• Producing productivity reports, performance data, and management information to support operational teams.
• Working closely with Supervisors, Surveyors, Resident Liaison Officers, and Contractors to maximise productivity and customer satisfaction.
• Supporting the smooth delivery of damp & mould programmes from initial inspection through to completion.
• Communicating with customers via telephone, email, and digital systems to keep them informed throughout the process.
• Identifying scheduling challenges, recommending improvements, and supporting continuous service enhancement.
• Ensuring all planned works are scheduled in line with company Health & Safety procedures and compliance requirements.

What We’re Looking For

Essential

• Experience in a scheduling, planning, coordination, customer service, or administration role
• Excellent diary management and organisational skills
• Strong customer service and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience using Microsoft Office, including Excel, Outlook, and Word
• Strong attention to detail and data accuracy
• Ability to build positive relationships with customers, operatives, and stakeholders
• Confident working with performance targets and service KPIs
• Full UK Driving Licence

Desirable

• Experience within social housing, property maintenance, repairs, or construction
• Understanding of damp & mould processes and housing maintenance works
• Experience scheduling multi-trade operatives or contractors
• Knowledge of planned maintenance or responsive repairs environments
• Experience producing performance reports and management information
• Understanding of health & safety requirements within property services

What Success Looks Like

• Faster damp & mould response times
• Improved customer satisfaction
• Efficient use of operational resources
• Reduced work in progress
• Enhanced communication with residents
• Safer, healthier homes for our customers

What You’ll Bring

• A great communicator
• Customer-focused and empathetic
• Proactive and solutions-driven
• Organised and detail-oriented
• Skilled at planning and prioritising workloads
• Calm under pressure
• Passionate about continuous improvement

What You’ll Get

• Competitive salary and benefits package
• Opportunities for training and career development
• Supportive and collaborative team culture
• Company pension scheme
• Generous holiday entitlement
• The opportunity to make a genuine difference to residents’ lives

Join us in tackling damp and mould, improving living conditions, and helping residents feel safe, supported, and proud of their homes.

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at