Customer Service Coordinator

Mitie Cleaning & Hygiene Services; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

Join a forward-thinking company as a Customer Service Coordinator, where your role will be pivotal in delivering exceptional service in a fast-paced environment. You will be the central point of contact for customers, ensuring their needs are met with professionalism and efficiency. Embrace the opportunity to work within a diverse team that values integrity, collaboration, and innovation. With a commitment to your development and wellbeing, this role offers a chance to thrive and make a real impact in the facilities management sector. If you are passionate about customer service and eager to grow your career, this is the perfect opportunity for you.

Benefits

Flexible lifestyle benefits

High street discounts

Cycle-to-work scheme

Enhanced pension contributions

Life cover

Training and development opportunities

Virtual GP access

Financial wellbeing assistance

Qualifications

• Experience in a customer service environment is preferred.
• Ability to work under pressure and manage multiple tasks.

Responsibilities

• Deliver excellent customer service through various communication channels.
• Resolve customer queries in a timely manner to meet SLAs.

Skills

Customer Service

Communication Skills

Problem Solving

IT Proficiency

Team Collaboration

Education

High School Diploma

Tools

MS Word

MS Excel

MS PowerPoint

Job description

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Join us and help deliver the exceptional, every day.

Company name: Mitie Central Government & Defence Helpdesk

Job Title: Customer Service Coordinator

Reporting to (position): Customer Service Team Leader

Shifts / Contract: Monday to Friday between 7am - 7pm

Our values and behaviours

Delivering the exceptional, every day

Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.

Our promise to our people: a place to work where you can thrive and be your best every day.

Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.

Our Culture – Our Core Values And How We Behave

• We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.
• We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.
• We go the extra mile: whether it's keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.
• Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.
• Our customers' business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do.
  
  

Position Overview

Working within Central Government & Defence (CG&D) Operations Helpdesk, in a fast paced and challenging environment providing Facilities Management support and Customer service 24/7, 365 days per year.

Part of a team who are the central point of contact for customers and operational colleagues.

Delivering excellent customer service through various channels of communication ensuring that business objectives are met in a professional and confident manner.

Meeting specific individual objectives to achieve set Service Level Agreements (SLA's) and Key Performance Indicators (KPI's) in line with contractual obligations.

Liaise with customers, operational staff and management to resolve queries and issues in a timely manner to assist with the smooth running of the Helpdesk.

Support, engage and interact with colleagues in a positive and engaging way making CG&D a great place to work.

Be aware and adhere to our policies, procedures and working practices by undertaking relevant training to ensure a safe and compliant working environment.

Adherence to a working schedule as defined by your Team Leader working flexibly in order to meet our customer requirements.

Actively participates and has a can-do attitude in team meetings, always offering suggestions to resolve issues/problems

Main duties

Dealing with all customer contacts in a professional manner, taking ownership to ensure effective and timely resolution and supporting complaint resolution where issues arise.

Respond to all customer requests within specific contractual / procedural timescales in order to meet agreed KPI's and SLA's.

Accurately record all jobs (raise, assign, progress and complete) within the Helpdesk system accordingly, ensuring that the jobs are subsequently delivered in the most efficient and effective way.

Adhere to relevant policies, procedures, approval process and other working practices to maintain compliance for audit purposes.

Appreciate and understand specific contract obligations in order to eliminate potential errors in administration of jobs.

Ensure that engineer attendance is monitored daily by regular liaison with engineers and subcontractors in order to identify potential breaches to job completion.

Achieve call handling targets and quality standards at all times, providing a knowledgeable and confident response thereby aiming to exceed customer expectations and contribute to the delivery of the contract.

Monitor, action and escalate incidents as appropriate to ensure that agreed service levels are maintained, keeping key stakeholders informed of job status through to resolution.

Actively seek opportunities to highlight where ways of working can be improved to make for a better customer or colleague experience.

Undertake relevant training as and when required, to ensure knowledge and understanding making sure levels of capability are maintained in order to fulfil duties.

Listens to and talks to others to break down barriers and find ways to resolve conflict.

Person Specification

Experience of working preferably within a Customer Service environment.

Experience of working preferably within a target driven role, or high pressure service delivery environment.

Keen sense of ownership, taking responsibility for their own performance and maintaining a positive attitude at all times.

Strong team player – cooperative and willing to assist others by sharing knowledge and expertise

Ability to work on own initiative.

Confident user of IT systems, including proficiency in MS word, MS Excel and MS Powerpoint and comfortable with numerical reasoning.

Well organised, driven and flexible with the ability to multi-task and manage competing demands to deliver tasks on time.

Able to apply a logical approach to solving problems.

Able to remain calm under pressure and can communicate effectively across all levels.

Ability to listen attentively and probe accordingly in order to accurately capture important information .

Excellent attention to detail

Demonstrable Ability To Show Empathy And Superb Interpersonal Skills

Skillful in dealing with challenging customer queries in a compassionate and sympathetic manner.

Able to embrace and adapt to change and learn from experience.

Health and Safety responsibilities

• Follow Group and company policies and procedures at all times;
• Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;
• Use all work equipment and personal PPE properly and in accordance with training received;
• Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;
  
  

Information SecuEnsure compliance with Mitie's information security procedures in all activities;

• Proactively identify and report security risks to your manager;
• Report actual and suspected security incidents;
  
  

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Dan Dyke at [e-mail].

Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

• Apply Now
  
  

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