Customer Operations Coordinator

SIVA Group; Southampton; On-site; GBP 26,000 - 32,000; Full time

Job summary

SIVA Group is seeking a highly organised Customer Operations Co-ordinator in the UK. You will own day-to-day customer operations from entry to delivery, invoicing and completion, working closely with Sales and operations teams to keep processes efficient and on schedule.

In this role you will manage orders, coordinate transport, and act as a main customer contact, ensuring accuracy and timely updates across systems. A proactive, detail-oriented approach and strong communication are essential.

Qualifications

• Exceptional organisational skills and attention to detail.
• Confidence managing multiple priorities in a busy, fast-paced environment.
• A proactive, accountable approach with a genuine sense of ownership.
• Strong communication skills and the ability to work effectively across teams.
• Confidence using Excel and internal business systems.
• Previous experience in operations, logistics or a similar role would be an advantage.

Responsibilities

• Managing customer orders from entry through to delivery and invoicing, ensuring accuracy at every stage.
• Coordinating transport and logistics, managing delivery schedules and resolving issues quickly.
• Acting as a key point of contact for customers, handling queries and keeping communication flowing between sales and operations.
• Maintaining accurate order, delivery and performance trackers, ensuring full visibility of day-to-day operations.
• Identifying potential issues early, taking ownership and working with the relevant teams to find solutions.
• Supporting invoicing, payment follow-ups and customer service performance reporting.

Skills

Organisational skills

Prioritisation

Proactive ownership

Communication skills

Excel proficiency

Internal systems familiarity

Experience in operations/logistics

Tools

Excel

Internal business systems

Job description

PLEASE ONLY APPLY TO THIS ROLE IF YOU ARE BASED IN THE UK.

We're looking for a highly organised, proactive Customer Operations Co-ordinator to join our team and take ownership of the day-to-day running of customer operations.

This isn't your typical admin role.

You'll play a central role in the business, ensuring customer orders move smoothly from initial entry right through to delivery, invoicing and completion.

Working closely with our Sales Managers, customers and operations teams, you'll help keep everything running efficiently, accurately and on schedule.

What you'll be doing:

• Managing customer orders from entry through to delivery and invoicing, ensuring accuracy at every stage.
• Coordinating transport and logistics, managing delivery schedules and resolving issues quickly.
• Acting as a key point of contact for customers, handling queries and keeping communication flowing between sales and operations.
• Maintaining accurate order, delivery and performance trackers, ensuring full visibility of day-to-day operations.
• Identifying potential issues early, taking ownership and working with the relevant teams to find solutions.
• Supporting invoicing, payment follow-ups and customer service performance reporting.

What we're looking for:

• Exceptional organisational skills and attention to detail.
• Confidence managing multiple priorities in a busy, fast-paced environment.
• A proactive, accountable approach with a genuine sense of ownership.
• Strong communication skills and the ability to work effectively across teams.
• Confidence using Excel and internal business systems.
• Previous experience in operations, logistics or a similar role would be an advantage.

This is a high-responsibility role with real ownership and the opportunity to make a tangible difference to how our business operates.

If you're someone who thrives on keeping things organised, solving problems and making sure nothing falls through the cracks, we'd love to hear from you!