CSPO Team Administrator

Transformationunitgm; Worthing; On-site; GBP 26,000 - 30,000; Part time

Job summary

An exciting opportunity awaits in a forward-thinking healthcare organization, where you can make a real difference in the lives of patients and families. This part-time role as a Team Administrator offers a chance to work within a diverse team, providing essential support to senior leaders and driving innovation forward. With a commitment to staff development and a supportive environment, you will be empowered to grow your skills and contribute to high-quality care. If you are organized, a good communicator, and passionate about making an impact, this role could be the perfect fit for you.

Qualifications

• Experience in secretarial procedures and office management.
• Ability to maintain office systems and generate correspondence.

Responsibilities

• Provide efficient administrative support to the senior leadership team.
• Manage diaries, prepare agendas, and take minutes.

Skills

IT/Administration Skills

Communication Skills

Organizational Skills

Customer Service

Teamwork

Education

NVQ 3 in Business & Administration

Good standard of secondary education (GCSE)

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

Job description

Main area Administration Grade NHS AfC: Band 4 Contract Permanent Hours Part time - 30 hours per week (30 hours per week) Job ref 354-CO-21592

Employer Sussex Partnership NHS FoundationTrust Employer type NHS Site Portland House Town Worthing Salary £26,530 - £29,114 pro rata Salary period Yearly Closing 21/05/2025 23:59

CSPO Team Administrator

NHS AfC: Band 4

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Are you

• Looking for an exciting career in admin where you will be supported to reach your full potential
• A good communicator, working in a diverse but exciting directorate which is driving new innovation forward in the Trust.
• Organised and work well within a team?
• Have sound IT/administration skills (Word, Excel, Powerpoint)
• Able to maintain a calm approach under pressure?

If so we would love to hear from you. You may be the applicant we are looking for in the rare and exciting role of Team Administrator working across a diverse and varied directorate.

You would be joining a friendly, innovative and supportive multi-disciplinary team, dedicated to providing a high-quality service to innovate, transform, improve the best possible outcomes for the people that the Trust services. The role entails building excellent relationships and providing co-ordinated, responsive and flexible administrative support. Also vital to the role is the ability to maintain an enthusiastic empathic approach and a desire to make a difference.

Main duties of the job

We are looking for highly skilled workers who are interested in working for Sussex Partnership NHS Foundation Trust.

This role will work closely with the Business Manager supporting the Chief Strategy and Partnerships Officer as well as working across the directorate working with the senior leadership team across a number of diverse teams driving innovation forward.

• Building strong relationships across the directorate as well as with internal and external stakeholders.
• Co-ordinating and implementing processes to ensure the senior leadership team are provided with a highly efficient, productive and supportive administrative service.
• Leading by example, setting expectations regarding levels of customer service, ensuring admin colleagues understand and maintain these.
• Ensuring administration is carried out in line with Trust policy and standard operating procedures
• Working collectively within a team but also demonstrating skills of assertiveness, a self-starter, who is able to work under pressure, prioritising demands directorate-wide.
• Supporting with general admin duties as required demonstrating initiative to prioritise competing demands within set timescales.
• Diary management which can be complex and challenging.
• Minute taking, preparing Agendas and documents as needed.
• Computer literate - Ability to use MS Teams suite of software applications.
• To provide and obtain reports and data as required.

Working for our organisation

Once you have completed our thorough induction and training programme, you will be provided with the autonomy to work independently and complete your role to the best of your ability. You will receive excellent supervision and support and we are committed to staff professional development and encourage in-house training opportunities.

The Chief Strategies and Partnerships Directorate is innovative and forward focussed providing varied and diverse services across the Project Management Office, Digital Teams, Charity, Specialist Provider Collaboratives implementing change and transformation to deliver the best possible outcomes for the patients the Trust serves as part of Sussex Partnership NHS Foundation Trust.

Administrative services within our teams are crucial to the success of the delivery of our services and we rely heavily on the support and creativity of our administrative colleagues. You will be joining a supportive and innovative team where administrative input is highly regarded and appreciated.

Detailed job description and main responsibilities

For detailed information about the role, please refer to the attached job description and person specification.

Person specification

Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Name Susan Thomas Job title Business Manager to CSPO Email address [e-mail] Telephone number 0300 304 3699 Additional information

Additional Contact:

Rosie Steel

CSPO Business Administrator - [e-mail]