Team Administrator

Pinsent Masons; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks a Team Administrator to provide essential support to the Risk Advisory Services group. This role involves maintaining filing systems, coordinating meetings, and ensuring effective communication within the team. Join a dynamic and award-winning environment where your contributions will be valued. You'll have the chance to work closely with leading experts, enhancing your skills while making a significant impact in a collaborative setting. If you're looking for a role that offers variety and the opportunity to grow, this position is perfect for you.

Benefits

25 days annual leave

Contributory pension

Private healthcare

Death in service cover

Interest-free season ticket loan

Cycle to work scheme

Carers’ leave

Qualifications

• Experience in maintaining filing systems and managing schedules.
• Strong communication skills for client and team interactions.

Responsibilities

• Provide proactive support to the Risk Advisory Services group.
• Assist with managing schedules, meetings, and client communications.

Skills

Filing System Management

Meeting Coordination

Communication Skills

Client Interaction

Time Management

Education

High School Diploma

Job description

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Job Description

Job Title: Team Administrator

Group: Risk Advisory Services

Location: London

Hours: Monday to Friday 9.30am to 5.30pm

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Purpose of the role:

To provide proactive and professional support to the Risk Advisory Services group.

Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.

This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.

Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

• Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
• Assisting other members of the Practice Group with overflow work
• Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
• Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
• Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
• Updating lawyers' client contact databases
• Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
• Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
• Answering incoming telephone calls in a professional manner
• Dealing with enquiries from internal and external callers
• Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions
  
  
  

What can we offer you?

• Carers’ leave (up to five paid days’ leave towards caring responsibilities)
• 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.
  
  
  

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

As an inclusive employer, we are willing to consider any flexible working requests.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Legal Services and Law Practice

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