COSS County Administrative Assistant

NC State Extension Forestry; Northampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent educational institution in North Carolina is looking for a County Administrative Assistant to provide vital support to the County Extension Director and the team. This role involves managing administrative tasks, assisting in budget development, and ensuring effective communication between county departments. Ideal candidates should have strong organizational skills and experience in office software. Join a dynamic team dedicated to improving lives and communities through education and support.

Benefits

Paid time off

Paid tuition

Health Insurance

Flexible Scheduling

Retirement Savings

Supplemental Benefits Programs

WolfPerks!

Qualifications

• High school graduation with two years of related experience or a two-year secretarial program with one year of experience.
• Extensive knowledge of various computer applications required.
• Strong organizational and time management skills necessary.

Responsibilities

• Provide office support and leadership for the Extension staff.
• Assist the County Extension Director in budget management and program support.
• Interacting with county departments for effective relationships.

Skills

Computer applications (Word, Excel, Google Suite)

Organizational skills

Written and oral communication

Time management

Customer service skills

Education

High school diploma or two-year program

Tools

Office software

Job description

Special Instructions To Applicants

In addition to your application, please submit a resume, cover letter and the contact information for at least three (3) professional references.

Position Information

Posting Number: PG190794CE

Position Number: NE-00042737-1125

Position Type: NC Cooperative Extension (EPS)

Job City & State: Jackson, NC

Department: NCCE Northampton County

Working Title: COSS County Administrative Assistant

Appointment: 12 Month Recurring

Job Type: Full-Time - Permanent

FTE: .9375

Position Overview

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians.

Check out this video on what it’s like to work for NC State Extension.

Benefits

• Paid time off
• Paid tuition
• Health Insurance
• Flexible Scheduling
• Retirement Savings
• Supplemental Benefits Programs
• WolfPerks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

County Administrative Assistant

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities.

Primary Function Of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens.

Duties And Responsibilities

The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including some data entry and office supply management. Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science. Position interacts with other county departments (Human Resources, Finance, Budget, Facility Services, etc.) to ensure effective relationships with county government. The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county budget.

Other Work/Responsibilities

• The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county and NCSU Extension budget and on-going financial procedures as well as maintaining grant fund budgets.
• Responsible for submitting all volunteer background checks and maintaining appropriate records.
• Work with electronic travel, leave, and reporting systems.
• Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).
• The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to all clientele.
• Marketing Extension programs and success through creation of reports, maintaining and updating the website, social media and all other communication outlets.
• Creation of educational materials and newsletters.
• Assist Agents in creating program announcements and other event promotion materials.

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key Not Applicable

Work Schedule: 8:30am - 5:00pm; Monday - Friday

Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience.

Department Required Skills

• Extensive knowledge of computer applications including Word, Excel, Google Suite, and a willingness to learn new relevant software programs.
• Highly motivated and strong organizational skills with ability to multi-task.
• Dependable, prompt, and efficient in roles and responsibilities.
• Strong written and oral communication skills.
• Understanding of confidentiality, especially as it relates to HR issues.
• Effective time management skills and ability to prioritize tasks.

Preferred Years Experience, Skills, Training, Education

• Accounting experience preferred including budget monitoring and analysis and accounting process skills.
• Customer service skills and ability to interface with other agencies.
• Human resource skills to assist with interview, hire and training processes.
• Experience in coordination of meetings, events, personnel, and volunteers.

Required License or Certification

Valid driver’s license and reliable, personal transportation. In order to operate a state vehicle, a valid NC driver’s license is required within 60 days of hire and must be maintained.

Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required

Recruitment Details

Anticipated Hiring Range Minimum - $34,424, commensurate with experience Internal Transfer Only No

Recruitment Dates

Job Open Date 11/03/2025

Application Materials Required

• Cover Letter
• Resume
• Contact Information for References

Optional Documents

Optional Documents

Supplemental Questions

• Please select which of the following best describe your qualifications.
• Graduation from high school and two years of related experience
• Graduation from a two-year secretarial science or business administration program and one year related experience

EEO Statement

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks as well as county-required background checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.