Corporate Team Assistant

Ashfield Healthcare; Birmingham; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

24 days annual leave

8% pension scheme

Life Assurance

Employee Assistance Programme

Discounted will writing

Job summary

A leading healthcare consultancy in Birmingham City Centre is seeking a highly organised Team Assistant. This role involves providing administrative support to senior team members, managing communications, and preparing documents. Ideal candidates will have PA experience, excellent communication skills, and proficiency in Microsoft Office. Benefits include 24 days annual leave and a competitive pension scheme.

Qualifications

• Previous experience in a PA, Executive Assistant, or Team Assistant role is essential.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.

Responsibilities

• Acting as a key point of contact between the team and clients.
• Managing diaries, meetings, and inboxes.
• Preparing correspondence, reports, presentations, and legal documents.

Skills

Organisational skills

Communication skills

Typing skills

IT skills

Interpersonal skills

Tools

Microsoft Office

Job description

Location: Birmingham City Centre

Salary: £26K - £27K + benefits

Our client is seeking a highly organised and proactive Team Assistant to join their Corporate Department based in Birmingham City Centre.

This is an excellent opportunity for someone with strong PA or team support experience, looking to work closely with senior legal professionals and play a key role in the smooth running of a dynamic and busy team.

You’ll provide high-quality, client-focused administrative support to the Partners and senior team members.

Day-to-day responsibilities

• Acting as a key point of contact between the team and clients, handling communications with professionalism and discretion.
• Managing diaries, meetings, and inboxes—ensuring priorities are flagged and deadlines are met.
• You will be working as an administrator for the new learning management system (LMS), a platform designed for external clients. Your responsibilities will include scanning client IDs and legal documentation, ensuring these are securely stored in accordance with compliance procedures, and performing other duties as required.
• Preparing correspondence, reports, presentations, and legal documents from audio or copy typing.
• Supporting meetings by preparing materials, attending where required, and taking minutes.
• Assisting with general administrative duties such as filing, post, document scanning, copying, and maintaining client files to Lexcel standards.
• Supporting other secretaries across the department during peak periods.

Key skills required

• Previous experience in a PA, Executive Assistant, or Team Assistant role is essential, ideally within a law firm or professional services.
• Excellent typing skills.
• Strong organisational and time management skills, with the ability to juggle multiple priorities.
• Excellent written and verbal communication, with a confident, professional phone manner.
• A client‑focused, proactive approach, always delivering a high standard of service.
• A high level of accuracy and attention to detail, especially when handling sensitive client data.
• Excellent IT skills, including Microsoft Office (Word, Outlook, Excel, PowerPoint) and the ability to learn new systems (such as LMS) quickly.
• Strong interpersonal skills, able to build positive relationships with colleagues and clients alike.

Benefits

• 24 days annual leave, plus bank holidays
• 2 additional days holiday are normally provided at Christmas (usually Christmas Eve and New Year’s Eve)
• Option to purchase up to 3 days additional holiday
• 8% pension (4% employee contribution, 4% employer)
• Life Assurance of 4X salary
• Up to 2 days off for volunteering
• Cycle to work scheme
• Employee Assistance Programme & Bereavement Support helpline
• Free flu jabs
• Discounted will writing and conveyancing