Legal Secretary - Private Client

Oculus Legal Group; Manchester; Hybrid; GBP 22,000 - 34,000; Full time

Benefits offered by this job

Annual leave 25 days

Pension & life cover

Wellbeing support

Training & development

Referral bonus

Discounted legal services

Birthday day off

Hybrid working

Job summary

Oculus Legal Group in Manchester is seeking a diligent Legal PA to support our Private Client team. You’ll manage diaries, prepare documents, and coordinate communications to keep fee earners' schedules and case files on track.

You'll work with the Central Processes Team, handle minutes, travel arrangements, and file management, while upholding data protection and professional standards. Hybrid working available after probation, with generous holiday and development opportunities.

Qualifications

• Previous experience as a Legal PA/Secretary/EA within a Private Client Team.
• Strong Microsoft Word skills, including advanced formatting and tracking.
• Audio typing qualification or relevant experience.
• Excellent organisational skills and attention to detail.
• Proactive team player with a professional and helpful manner.
• Smart appearance and strong communication skills.

Responsibilities

• Manage fee earners’ diaries and task lists, ensuring deadlines and appointments are met.
• Type and format documents using digital dictation and case management systems.
• Create and maintain client files and contacts in the firm’s database accurately.
• Prepare correspondence and documentation for signature and distribution.
• Attend team meetings and take minutes.
• Communicate professionally with clients, colleagues, and other contacts by phone and email.
• Arrange meetings, travel, accommodation, and refreshments.
• Administer file opening/closing, billing records, and archiving tasks.
• Maintain electronic filing and scanning in line with firm procedures.
• Manage the Admin team within Tax & Estate Planning.
• Ensure compliance with data protection, confidentiality, and regulatory requirements.
• Support other fee earners and team coordinators as needed.

Skills

Legal PA experience

MS Word advanced

Audio typing

Organisation

Team player

Professional appearance

Communication skills

Tools

Case management systems

Job description

Support with training and career development

We’re working with a respected law firm looking for a PA to support their specialist, Tier 1 Private Client team. You’ll provide essential secretarial and organisational support to fee earners, helping to keep their schedules, documents, and communications on track.

You’ll work closely with fee earners and the Central Processes Team, managing diaries, case management systems, document preparation, and client communications to ensure smooth and efficient team operations.

• Manage fee earners’ diaries and task lists, ensuring deadlines and appointments are met
• Type and format documents using digital dictation and case management systems
• Create and maintain client files and contacts in the firm’s database accurately
• Prepare correspondence and documentation for signature and distribution
• Attend team meetings and take minutes
• Communicate professionally with clients, colleagues, and other contacts by phone and email
• Arrange meetings, travel, accommodation, and refreshments
• Administer file opening/closing, billing records, and archiving tasks
• Maintain electronic filing and scanning in line with firm procedures
• Manage the Admin team within Tax & Estate Planning
• Ensure compliance with data protection, confidentiality, and regulatory requirements
• Support other fee earners and team coordinators as needed

What we’re looking for:

• Previous experience as a Legal PA/Secretary/EA within a Private Client Team
• Strong Microsoft Word skills, including advanced formatting and tracking
• Audio typing qualification or relevant experience
• Excellent organisational skills and attention to detail
• Proactive team player with a professional and helpful manner
• Smart appearance and strong communication skills

What’s in it for you:

• 25 days annual leave plus bank holidays, with the option to buy extra leave
• Pension scheme with employer contributions and life assurance
• Enhanced family leave and comprehensive health and wellbeing support
• Structured training, ongoing development, and access to professional resources
• Staff referral bonus, discounted legal services, social events, and a paid birthday day off
• Hybrid working available following completion of your probationary period