Legal Secretary

Oculus Legal Group; Birmingham; Hybrid; GBP 25,200 - 30,800; Full time

Benefits offered by this job

Competitive salary up to £28,000

Birmingham city centre with excellent transport links

Hybrid working options

Supportive, collaborative team culture

Job summary

A legal services firm in Birmingham is seeking a Team Secretary to provide comprehensive administrative support in a fast-paced environment. The ideal candidate will have strong organisational skills, excellent typing ability, and a proactive approach to managing diverse responsibilities. This position offers a competitive salary of up to £28,000, hybrid working options, and a supportive team culture.

Qualifications

• Proactive secretary with strong organisational skills.
• Experience as PA, Executive Assistant, or Team Assistant.
• Ability to manage complex diaries and inboxes.

Responsibilities

• Act as key contact between team and clients.
• Manage diaries, meetings, and deadlines.
• Prepare correspondence, reports, and legal documents.

Skills

Strong organisational skills

Excellent typing ability

Confident written and verbal communication

High level of accuracy handling sensitive data

Excellent IT skills (Microsoft Office)

Problem-solver mentality

Job description

Legal Business Support Recruitment Specialist | Birmingham, West & East Midlands

Corporate Team Secretary

Location: Birmingham

Up to £28,000

The Role

Join a dynamic Corporate team as a Team Secretary, providing comprehensive secretarial and administrative support in a fast-paced legal environment. This is an ideal opportunity for a proactive, solutions focused secretary who combines strong organisational skills with excellent typing ability and a genuine can-do attitude. You’ll be the vital link between the team and clients whilst managing diverse responsibilities from diary coordination to administering the firm’s new learning management system.

Key Responsibilities

• Acting as key point of contact between the team and clients with professionalism and discretion.
• Managing complex diaries, meetings, and inboxes, flagging priorities and ensuring deadlines are met.
• Administering the firm’s new learning management system (LMS): scanning client IDs and legal documentation, ensuring secure compliance storage.
• Preparing correspondence, reports, presentations, and legal documents from audio or copy typing.
• Supporting meetings by preparing materials, attending where required, and taking minutes.
• Previous PA, Executive Assistant, or Team Assistant experience (law firm or professional services ideal).
• Strong typing ability – accuracy and speed both matter.
• Excellent organisational and time‑management skills with ability to juggle multiple priorities.
• Confident written and verbal communication with professional phone manner.
• High level of accuracy when handling sensitive client data.
• Excellent IT skills (Microsoft Office) and ability to learn new systems quickly.
• Problem‑solver mentality with a can‑do approach – no task too big or small.

What's On Offer

• Competitive salary up to £28,000.
• Birmingham city centre with excellent transport links.
• Hybrid working options available.
• Supportive, collaborative team culture.

Seniority level

• Mid‑Senior level

Employment type

• Full-time

Job function

• Legal and Administrative
• Industries: Legal Services