Executive Assistant

William James Recruitment; Manchester; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Career development opportunities

Inclusive culture

Hybrid working model

Focus on wellbeing and flexibility

Job summary

A leading international law firm in Manchester is looking for an experienced Executive Assistant to support its corporate team. The role involves managing complex diaries, coordinating travel, and assisting with client engagement, while maintaining efficient administrative processes. A strong emphasis on organization and communication skills is required. The position offers a hybrid working model, a focus on employee wellbeing, and genuine opportunities for career progression within an inclusive culture.

Qualifications

• Experience as an executive assistant or legal PA in a law firm or similar environment.
• Strong attention to detail and ability to manage busy schedules.
• Proficiency in Microsoft Office and familiarity with iManage and Aderant is an advantage.

Responsibilities

• Manage complex diaries and coordinate travel and meetings.
• Prepare documents, meeting agendas, and follow up on actions.
• Support business development activities and client engagement.

Skills

Organisational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Flexibility

Tools

iManage

Aderant

Job description

Executive Assistant - Corporate - Up to £40,000 salary

A leading international law firm is seeking an experienced executive assistant to join its high-performing corporate team in Manchester city centre. This is an excellent opportunity for a proactive and organised individual who thrives in a fast-paced, professional services environment.

You’ll work closely with senior lawyers, providing day-to-day support across diary and travel management, client coordination, and team operations. The role offers a great variety and scope for someone looking to be an integral part of a dynamic, collaborative team.

Key responsibilities

• Manage complex diaries and coordinate international travel and meetings
• Prepare documents, meeting agendas, and follow up on action points
• Support client engagement, business development activities, and pitch preparation
• Maintain well-organised and compliant filing systems using iManage
• Assist with onboarding, compliance, billing, and financial reporting using Aderant
• Liaise with clients and internal teams, ensuring clear, professional communication
• Draft correspondence, manage shared inboxes, and coordinate with other departments
• Take ownership of administrative processes and contribute to team efficiency

What you’ll bring

• Previous experience as an executive assistant or legal PA, ideally in a law firm or professional services setting
• Strong organisational and multitasking skills, with excellent attention to detail
• Confidence managing busy schedules and coordinating across time zones
• Strong communication skills and the ability to build rapport at all levels
• Proficiency in Microsoft Office; experience with iManage and Aderant is an advantage
• A proactive, flexible approach and ability to stay ahead of what’s needed

What’s on offer

• Join a collaborative, well-respected team in the city
• Hybrid working model with a strong focus on wellbeing and flexibility
• Genuine opportunities for career development and progression
• A people-first, inclusive culture where your contribution is valued

Apply in the strictest of confidence online and or via telephone. There is no need for a CV for an initial conversation.

Contact: Tara Halliwell (Retained Consultant)

Email: [e-mail]