Coordinator

Lily Shippen; Leeds; On-site; GBP 28,000 - 36,000; Full time

Job summary

Lily Shippen on behalf of an established Building Management Systems company in Leeds is seeking a Projects Coordinator. The role focuses on keeping projects on track, coordinating stakeholders and owning detailed administrative processes.

You will work with Project Managers, Engineers, suppliers and subcontractors, supporting scheduling, documentation, purchase orders, invoicing and financial admin; an organised, proactive candidate with strong Excel/Outlook skills will fit well.

Qualifications

• Experience in project coordination or similar environment.
• Good knowledge of Reverse Charge VAT.
• Knowledge of CIS (Construction Industry Scheme).
• Understanding of the application-to-certificate process.
• Strong financial administration skills (POs, supplier invoices, project costs, invoicing).
• Excellent organisational skills with ability to manage multiple projects, priorities and deadlines.
• Attention to detail with financial information and project documentation.
• Confident liaising with Project Managers, Engineers, customers, suppliers and subcontractors.
• Good MS Office skills, particularly Excel and Outlook.
• Experience using Construction Manager is advantageous.

Responsibilities

• Coordinate multiple stakeholders and own administrative processes.
• Support project scheduling and documentation.
• Handle purchase orders and supplier invoices.
• Manage project costs and invoicing.
• Liaise with Project Managers, Engineers, customers, suppliers and subcontractors.
• Ensure tasks are completed with ownership and reliability.

Skills

Project coordination

Financial administration

Organisational skills

Excel

Outlook

Stakeholder management

Proactive

Attention to detail

CIS knowledge

Construction Manager

Tools

Construction Manager

Job description

We're recruiting on behalf of our client, an established and growing Building Management Systems company based in Leeds, who are looking for an organised and proactive Projects Coordinator to join their team.

This is an excellent opportunity for someone who enjoys keeping projects on track, coordinating multiple stakeholders and taking ownership of detailed administrative processes. You'll work closely with Project Managers, Engineers, suppliers and subcontractors, supporting everything from project scheduling and documentation to purchase orders, invoicing and financial administration.

Role Snapshot

Job Title: Projects Coordinator

Working Pattern: On-site

Key Requirements

• Previous experience in project coordination, administration, construction, engineering or a similar environment
• Good knowledge of Reverse Charge VAT
• Knowledge and understanding of CIS (Construction Industry Scheme)
• Understanding of the application-to-certificate process
• Strong financial administration skills, including purchase orders, supplier invoices, project costs and invoicing
• Excellent organisational skills with the ability to manage multiple projects, priorities and deadlines
• Strong attention to detail, particularly when handling financial information and project documentation
• Confident liaising with Project Managers, Engineers, customers, suppliers and subcontractors
• Good Microsoft Office skills, particularly Excel and Outlook
• Experience using Construction Manager would be advantageous but is not essential
• Proactive, reliable and comfortable taking ownership of tasks and following actions through to completion
• Experience within the BMS industry would be advantageous but is not essential