Coordinator

Recruitment Services UK; Ipswich; On-site; GBP 29,000 - 31,000; Full time

Benefits offered by this job

25 days holiday

Pension scheme

Career progression

Training & development

Team social events

Discretionary bonus

Private health insurance

24/7 online GP service

Job summary

EPPH in Ipswich is seeking a highly organized Project Coordinator to support the management and execution of projects. You will work closely with Project Managers to ensure on-time delivery within budget and scope.

The role involves administrative, logistical, and coordination tasks to support project goals. Key responsibilities include maintaining project documentation, RAMS/compliance, coordinating meetings with stakeholders, tracking budgets and resources, and ensuring clear communication

Qualifications

• Office/administration experience required.
• Strong organisational and time management skills.
• Clear and concise communication abilities.
• Excellent interpersonal skills for collaboration with project teams and stakeholders.
• Solid customer service experience in a fast-paced environment.

Responsibilities

• General administrative support for project managers and filing system maintenance.
• Assist planning and scheduling of tasks and milestones.
• Coordinate meetings and communications with stakeholders.
• Support QA activities and regulatory documentation (RAMS, compliance).
• Manage budgets, resources and invoicing for projects.

Skills

Organisational skills

Time management

Communication

Customer service

Team player

Tools

MS Office

Job description

Job Title: Coordinator

Location: Ipswich

Desired Start Date: ASAP

Deadline for application: 16/10/2026

Hours: 42.5 Hours per week (07:30 – 16:30 & 08:00 – 17:00)

Salary: £29,000.00 - £31,000.00

Role Overview:

We are seeking a highly organised and detail‑oriented Project Coordinator to support the management and execution of various projects. The Project Coordinator will work closely with the Project Managers to ensure projects are completed on time, within budget, and according to scope. This role will involve a variety of administrative, logistical, and coordination tasks to support project goals.

Key Responsibilities:

General Administrative Support:

• Assist project managers in day‑to‑day administrative tasks as required.
• Maintain a comprehensive filing system for project documentation.
• Help manage project‑related emails, calendars, and correspondence.
• Support the team in compiling RAMS and compliance documentation for project pre‑starts.

Project Coordination:

• Assist in the planning and scheduling of project tasks and milestones.
• Support the project team with project progress, deadlines, and deliverables using the internal tracker and management system.
• Coordinate meetings; internally with toolbox talks, PM meetings and externally for project reviews with stakeholders.
• Support quality assurance activities to ensure project outputs meet required standards.
• Subcontractor coordination

Documentation and Reporting:

• Maintain and organise project documentation, including contracts, project plans, and reports.
• Prepare and distribute regular updates to clients and circulate any engineer/labour changes to PM’s.
• Ensure that project records are complete by compiling and issuing O&M packs on completion of a project.

Budget and Resource Management:

• Assist with tracking project budgets and expenses.
• Help coordinate resource allocation and ensure that materials, tools, and personnel are available when needed.
• Invoicing projects upon completion.

Communication and Stakeholder Management:

• Serve as a liaison between team members, clients, vendors, and other stakeholders.
• Ensure clear communication among all project participants and help resolve any issues.
• Prepare and distribute project‑related communications, including emails, memos, and presentations.

Risk and Issue Management:

• Assist in identifying project risks and support the development of mitigation strategies.
• Help resolve project issues by coordinating with relevant team members or departments.

Required Experience & Qualifications:

• Office / Administration experience
• Strong organisational and time management skills
• Ability to communicate information clearly and concisely
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with projects, office teams and various stakeholders
• Solid experience in customer service and ability to thrive in a fast‑paced environment
• Good team player, dedicated individual looking for career progression

Company Package:

• Holidays 25 days + bank holidays + long service leave
• Company pension scheme – invest in your future
• Opportunities to progress your career
• Training and development to enhance your skills
• Collaborative team atmosphere
• Company discretionary bonus scheme
• Private health insurance, including 24/7 online GP service
• Company Social Events

Join our Team and discover exciting career opportunities!

Our Differences make our Performance

At EPPH, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, and stakeholders.

As a growing Company, we’re excited by the possibilities ahead, are you up for the challenge?