Conveyancing Assistant

Bell Lamb & Joynson Solicitors; Stevenage; On-site; GBP 21,000 - 26,000; Full time

Job summary

Bell Lamb & Joynson Solicitors in Stevenage seeks a Conveyancing Assistant to join the Residential Conveyancing Team. You will support the team with file administration from start to completion, draft standard letters, prepare bills and conduct post-completion tasks, while ensuring compliance with anti-money laundering procedures.

You will be the first point of contact for clients and collaborate with agents, solicitors and third parties, using the Case Management system to manage tasks and

Responsibilities

• Assisting day to day running and administration of Conveyancing files from outset to completion
• Preparation of standard letters and documents via Case Management system
• Preparation of bills and completion statements, setting up completions and post-completion matters
• Compliance with money laundering requirements and obtaining client proof of identification
• Attending to clients, agents, solicitors and other third parties with updates and advice
• First point of contact for clients when possible
• Preparing work as requested by Conveyancing fee earners
• Organising fee earners via Case Management system and diary management
• Updating Land Registry and lender online portals
• Creating online ID requests and requesting funds
• Filing papers and general administrative duties

Job description

Key Responsibilities of this role:

We are currently seeking a dynamic individual to join our well-established Residential Conveyancing Team based at our Stevenage office. As a Conveyancing Assistant, you will play a pivotal role in providing exceptional support to our busy team, ensuring unparalleled levels of client service.

This role is crucial to the success of our experienced team who have a demanding workload. This means that you must be able to handle pressure and be able to prioritise your daily workload.

You will assist in the day to day running and administration of Conveyancing files to include preparation of standard letters and documents via the Case Management system from the outset of a transaction through to completion, preparation of bills and completion statements, setting up and dealing with completions and all post-completion matters. You will be responsible for complying with the firm’s money laundering requirements i.e. obtaining clear results and if referred then producing standard letters to clients requesting proof of identification

Additional requirements of this role:

• Attending to clients, estate agents, solicitors, intermediaries and other 3rd parties both on the telephone/email and in person when requested to provide updates and general advice.
• Acting as the first point of contact for all clients where possible.
• Preparing work as requested by any Conveyancing fee earner to whom you report to.
• Assisting in the personal organisation of fee earners through the operation of the Case Management system to its full potential and tasks/diary management.
• Updating the Land Registry and various lender online portals
• Creating online ID requests and requesting funds via our online portal
• Filing of papers and other general administrative duties.