Conveyancing Assistant

Taylor Rose; Greater London; Presencial; GBP 22.000 - 38.000; Jornada completa

Descripción de la vacante

Taylor Rose is seeking a Conveyancing Assistant to support residential property file progression from instruction to exchange and completion. You will handle admin tasks, maintain accurate file checklists, and keep clients informed via portals and emails.

The role requires strong organisation, attention to detail, and the ability to work to tight deadlines within a team. Prior conveyancing experience or legal studies preferred.

Formación

• Residential conveyancing or wider legal experience.

Responsabilidades

• Open files on the case management system and set up paper files.
• Carry out ID and conflict checks
• Update file checklists ready for exchange and completion
• Prepare files for the archive procedure
• Apply for searches
• Complete and submit Land Registry forms
• Keep up to date with the stage of each conveyancing file and chase progress
• Liaise with site offices and developers' solicitors where required
• Update the client portal
• Provide clients, estate agents, and mortgage brokers with regular updates
• Take accurate messages for the Fee Earner when speaking with clients
• Greet clients and collect initial paperwork when required
• Cover telephone and email diverts
• Photocopy, file and scan documents
• Ensure all files and inboxes are kept tidy and up to date
• Make sure SLA's and compliance requirements are met.
• Keep up to date with industry and legal changes
• Complete accreditation and internal training within required timeframes

Educación

CILEX/CLC/Law Degree

Descripción del empleo

Purpose: As a Conveyancing Assistant, you will support Conveyancing Fee Earners on residential property files from instruction through to exchange and completion. You will provide accurate, timely administrative and case-progression support, so clients have a smooth, well-communicated transaction.

This role involves but is not limited to:

File Opening and Management

• Open files on the case management system and set up paper files where required.
• Carry out ID and conflict checks
• Update file checklists ready for exchange and completion
• Prepare files for the archive procedure

Case Progression

• Apply for searches
• Complete and submit Land Registry forms
• Keep up to date with the stage of each conveyancing file and chase progress proactively.
• Liaise with site offices and developers' solicitors where required

Client and third-party communication

• Update the client portal
• Provide clients, estate agents, and mortgage brokers with regular updates
• Take accurate messages for the Fee Earner when speaking with clients
• Greet clients and collect initial paperwork when required

Administration and Support

• Cover telephone and email diverts
• Photocopy, file and scan documents
• Ensure all files and inboxes are kept tidy and up to date

Compliance and Development

• Make sure SLA's and compliance requirements are met.
• Keep up to date with industry and legal changes
• Complete accreditation and internal training within required timeframes

Requirements

• Previous residential conveyancing or wider legal experience
• Legal qualification or working towards – CILEX/CLC/Law Degree
• High levels of organisation and administration skills
• High attention to detail and accuracy
• Ability to work under pressure and to tight deadlines
• Ability to work independently and as part of a team

Company Core Values

• Aspire: To challenge convention, an entrepreneur with energy for change. To be the best that we can be
• Integrate: Bring together people and systems into a cohesive force
• Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth
• Commit: To delivering excellent client experience and working with integrity, investing in long term relationships, creating a strong market position and delivering sustained commercial advantage