Contracts Renewals Coordinator (Hybrid)

Kinly; Livingston; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Company benefits

Job summary

Kinly, a leading integrator of audio-visual and unified communications solutions in Europe, invites applications for a proven coordinator/administrator in Livingston to deliver excellent service to our existing customers.

The role covers contract renewals, processing orders and PO numbers, maintaining the contract database, handling third-party administration, and supporting sales proposals and invoicing with the finance team.

Qualifications

• Proven experience in a commercially-focused coordination/administration role.
• Good numerical skills.
• Strong attention to detail.
• Excellent organisational skills and ability to work under pressure.
• Good working knowledge of Excel (basic functions).
• ERP system experience advantageous.

Responsibilities

• Send contract renewal documentation to internal Account Managers/Directors in accordance with renewal process and timelines.
• Work with Account Managers to secure recurring revenue orders and Purchase Order Numbers.
• Undertake database administration, creating new and amending existing records to maintain accurate and comprehensive records of client inventories and recurring revenue contract database.
• Gather information and undertake administration duties to underpin contracts covered by 3rd parties.
• Deal with service desk queries relating to active and expired contracts.
• Work with sales account managers on pending contract proposals.
• Liaise with manufacturers to gather information on support specifications, underpinning contracts and pricing.
• Develop a knowledge of the service portfolio of Kinly to understand entitlements sold to our clients.
• Process renewals to the finance department for invoicing and revenue recognition.
• Create purchase requests for support procured from third parties.

Skills

Commercial coordination

Administration

Numerical skills

Attention to detail

Organisational skills

Excel

ERP system

Tools

ERP system

Job description

Kinly, a leading integrator of audio-visual and unified communications solutions in Europe, invites applications for a proven coordinator/administrator in Livingston to deliver excellent service to our existing customers.

The role covers contract renewals, processing orders and PO numbers, maintaining the contract database, handling third-party administration, and supporting sales proposals and invoicing with the finance team.