Contracts Coordinator

Huntress - Maidstone; Maidstone; On-site; GBP 38,000 - 46,000; Full time

Job summary

Huntress - Maidstone is recruiting a Contracts Coordinator for a permanent role in Maidstone, Kent. You will manage contract administration from initiation to completion, liaising with customers, suppliers and internal teams to ensure compliance and timely delivery.

Strong organisational, communication and accuracy in financial documentation are essential for success. This full-time position requires attention to detail, ability to handle multiple priorities, and proficient use of Microsoft

Qualifications

• Previous experience in contract coordination, contract administration, commercial administration, or a similar role.
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy when handling contractual and financial documentation
• Confident managing multiple priorities and working to deadlines

Responsibilities

• Coordinate the day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to ensure contractual requirements are met
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are kept accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

Skills

Contract coordination experience

Organisational skills

Communication skills

Attention to detail

Deadline management

Time management

Tools

Microsoft Office

Excel

Job description

Contracts Coordinator

Location: Maidstone, Kent

Salary: Up to £42,000 per annum

Hours: Full-time, Monday to Friday

Contract: Permanent

ABOUT THE ROLE

Are you highly organised, commercially aware, and confident managing contracts from start to finish? We are recruiting on behalf of a successful client based in Maidstone for a proactive and detail-driven Contracts Coordinator to join their team.

KEY RESPONSIBILITIES

• Coordinate the day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to ensure contractual requirements are met
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are kept accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

WHAT WE ARE LOOKING FOR

• Previous experience in contract coordination, contract administration, commercial administration, or a similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy when handling contractual and financial documentation
• Confident managing multiple priorities and working to deadlinesStrong IT skills, including Microsoft Office and Excel

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK