Commercial Contract Administrator (Part-time)

Corrigenda Group Limited; Portsmouth; On-site; GBP 26,000 - 34,000; Part time

Benefits offered by this job

Competitive salary

Annual salary review

23 days holiday plus bank holidays

Learning & Development opportunities

Employee Assistance Programme

Bupa Cashplan

Pension scheme

Refer a friend reward £750

Job summary

Corrigenda Group Limited in Portsmouth is seeking a Commercial Contract Administrator (part-time) to support the Account Manager and operations by managing contract administration, capturing costs and preparing monthly financial applications.

You will coordinate with engineers, subcontractors and suppliers, chase quotations, and help maximise contract revenue while ensuring smooth day-to-day operations.

Qualifications

• Highly organised with excellent attention to detail.
• Commercially aware and confident working with financial information.
• Experience within a commercial administration, facilities management, engineering or construction environment.
• Comfortable managing multiple priorities and working to monthly deadlines.
• A confident communicator who enjoys building relationships with colleagues, suppliers and subcontractors.

Responsibilities

• Producing the monthly contract financial application from start to finish.
• Capturing, validating and auditing labour, materials and subcontractor costs.
• Chasing suppliers and subcontractors for quotations, invoices and supporting documentation.
• Supporting the preparation and administration of customer estimates and quotations.
• Monitoring purchase orders, outstanding costs and work in progress.
• Ensuring engineer worksheets and supporting documentation are complete and available for invoicing.
• Maintaining accurate commercial records within our CAFM system.
• Supporting contract reporting, audits and month-end activities.
• Working closely with operational teams to resolve commercial queries and improve processes.

Skills

Attention to detail

Financial data handling

Prioritising multiple tasks

Communication

Tools

Microsoft Excel

Job description

Commercial Contract Administrator (Part-time)

Salary: Competitive (Subject to knowledge and experience)

Job Summary

Working from our Portsmouth office, you’ll support the Account Manager and operational team by managing the commercial administration of the contract. You’ll play a vital role in ensuring costs are accurately captured, monthly financial applications are prepared and submitted on time, quotations are progressed efficiently, and supporting documentation is complete. You’ll work closely with supervisors, engineers, subcontractors, suppliers and our finance team, helping to maximise revenue recovery while ensuring the contract operates smoothly and efficiently.

Key Responsibilities Include (but not limited to):

• Producing the monthly contract financial application from start to finish.
• Capturing, validating and auditing labour, materials and subcontractor costs.
• Chasing suppliers and subcontractors for quotations, invoices and supporting documentation.
• Supporting the preparation and administration of customer estimates and quotations.
• Monitoring purchase orders, outstanding costs and work in progress.
• Ensuring engineer worksheets and supporting documentation are complete and available for invoicing.
• Maintaining accurate commercial records within our CAFM system.
• Supporting contract reporting, audits and month-end activities.
• Working closely with operational teams to resolve commercial queries and improve processes.

Knowledge, Experience and Skills:

• Highly organised with excellent attention to detail.
• Commercially aware and confident working with financial information.
• Experienced within a commercial administration, facilities management, engineering or construction environment.
• Comfortable managing multiple priorities and working to monthly deadlines.
• A confident communicator who enjoys building relationships with colleagues, suppliers and subcontractors.
• Proficient in Microsoft Office, particularly Excel.
• Proactive, self‑motivated and always looking for ways to improve processes.
• Experience within Facilities Management, Applications for Payment, CAFM systems (particularly Planon) or public sector maintenance contracts would be advantageous but is not essential.

Package:

• Competitive Salary
• Annual Salary Review
• 23 days holiday plus bank holidays calculated on a pro‑rate basis
• Extensive Learning & Development opportunities, including opportunities for progression.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.
• Bupa Cashplan – benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Enrolment into our pension scheme
• Refer a friend reward scheme – worth £750 per referral

Corrigenda are proud to be an equal opportunities employer. We are committed to equal and fair treatment for all colleagues or potential colleagues irrespective of race, sexual orientation, nationality, ethnic origins, religion or belief, disability, age, gender, marital or family status