Contractor Onboarding & Admin Coordinator - Portsmouth

OEG; Portsmouth; On-site; GBP 18,000 - 24,000; Full time

Job summary

OEG is seeking an Administrative Assistant to join the Topside Division in Portsmouth. The role focuses on supporting sourcing, interviewing, onboarding of offshore personnel, and maintaining contractor records.

You will liaise with the Personnel Team and Project Managers, handling onboarding, certifications, and contractor administration. The position requires strong communication, organisation, and problem-solving skills in a dynamic offshore environment.

Qualifications

• One year of administrative or coordination experience.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong organisational skills with attention to detail.

Responsibilities

• Serve as the first point of contact for contractor vacancy opportunities and respond to recruitment queries.
• Manage onboarding of new contractors and verify certifications are current and complete.
• Administer and maintain contractor databases.
• Support tenders, contracts, and variation orders for active contractors.
• Administer IR35 determinations for applicable contractors.
• Undertake other duties within the scope of the role.

Skills

Communication

Interpersonal skills

Organization

Attention to detail

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

OEG is seeking an Administrative Assistant to join the Topside Division in Portsmouth. The role focuses on supporting sourcing, interviewing, onboarding of offshore personnel, and maintaining contractor records.

You will liaise with the Personnel Team and Project Managers, handling onboarding, certifications, and contractor administration. The position requires strong communication, organisation, and problem-solving skills in a dynamic offshore environment.