Contract Support / Finance Document Controller

CBRE Global Workplace Solutions (GWS); Swindon; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading global provider of integrated facilities and corporate real estate management seeks a 'Contract Support / Finance Document Controller' in Swindon. In this role, you will provide outstanding service and administrative support, handle financial inquiries, and ensure compliance with health and safety standards while managing vendor coordination and invoice processing.

Qualifications

• Degree/qualification in Finance or experience within a finance role preferred.
• In-depth knowledge of Microsoft Office products required.
• Ability to evaluate complex content in a concise manner.

Responsibilities

• Provide exceptional customer service and administrative support.
• Coordinate billing applications and manage contractor paperwork.
• Deliver monthly reporting support on contracts and business unit reviews.

Skills

Organisational skills

Advanced math

Communication

Education

Degree in Finance or related qualification

Tools

Microsoft Office

Job description

Contract Support / Finance Document Controller

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Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Contract Support / Finance Document Controller

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join the team located in Swindon.

Role Summary:

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximise customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost centre coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment.
• Full JD can be provided upon application.
  

Experience Required:

• A degree/qualification in Finance or experience within a Finance based role preferred.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organisational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
  

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Facilities Services

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