Document Controller

Integral UK Ltd; Bristol; On-site; GBP 30,000 - 45,000; Full time

Job summary

Integral UK Ltd is seeking a Document Control Specialist to manage project documentation and implement Field View software. The role involves maintaining quality control, supporting project teams, and enhancing document management processes. Candidates with a background in construction or engineering and formal qualifications in related fields are highly valued. Attractive benefits and competitive salary offered.

Benefits

Competitive salary

Holiday purchase/sale

Life assurance

Pension

Employee Assistance Program (EAP)

Cycle scheme

Electric vehicle salary sacrifice

Discounts

Development programs

Qualifications

• Experience with Field View and its rollout.
• Background in document or records management.
• Knowledge of industry standards and regulatory requirements.

Responsibilities

• Manage and control project documents ensuring accuracy and compliance.
• Support the rollout of Field View across business units.
• Organize and maintain document management systems.

Skills

Attention to detail

Strong communication skills

Interpersonal skills

Ability to work independently

Ability to collaborate

Education

Formal qualification in Business Administration

Information Management

Engineering

Construction or related fields

Tools

Field View

Job description

Role Purpose: As part of the Project Management Office team, you will be responsible for managing and controlling project documents to ensure their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring efficient handling of documentation, and supporting project teams.

What you will be doing:

1. Field View - This will constitute 50% of the role.

• Implement and support the rollout of Field View across multiple business units.
• Configure the software to meet project and business needs, including templates, workflows, forms, and reports.
• Create new forms and tasks from existing company processes.
• Manage onboarding, offboarding, access, and hardware for the team and suppliers.
• Develop training materials, guides, and tutorials.
• Assist in deploying the software in new workstreams.
• Serve as the first point of contact for troubleshooting user issues.
• Support data validation and reporting via dashboards.

2. Information Coordinator - This will also constitute 50% of the role.

• Organize and maintain systematic document management, ensuring accessibility, accuracy, and proper version control.
• Enforce document control procedures to ensure compliance with standards and policies.
• Manage project tracking spreadsheets and databases, producing KPI reports.
• Coordinate with teams to meet project timelines and deadlines.
• Collaborate with internal and external parties to ensure proper document transmission and receipt.
• Support project teams with document requirement lists.
• Provide training on document control processes and systems.
• Assist in audits by providing necessary documentation.
• Identify and implement process improvements based on lessons learned.
• Manage company QA portals and act as portal administrator.

What we need from you:

• Experience with Field View and its rollout, including training and user guides.
• Background in document or records management within construction or engineering environments.
• Attention to detail and commitment to quality.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Knowledge of industry standards and regulatory requirements.
• Formal qualification in Business Administration, Information Management, Engineering, Construction, or related fields.

What you can expect from us:

• Competitive salary depending on experience.
• Benefits such as holiday purchase/sale, life assurance, pension, EAP, cycle scheme, electric vehicle salary sacrifice, discounts, and development programs.

Additional notes: You will need to undertake a DBS check for this role.

About Integral & JLL: We are a UK-based facilities and maintenance firm, part of JLL, working across various engineering disciplines. We foster an inclusive, entrepreneurial culture focused on opportunity, development, and success.