Contract Support Administrator

CBW Staffing Solutions Ltd; Greater London; Remote; GBP 36,000 - 44,000; Full time

Job summary

CBW Staffing Solutions Ltd in Harrow, North West London, is seeking a Contract Support Administrator for a permanent, office-based role. The position supports the Contract Manager with PPM scheduling, invoicing, and reports, ensuring compliance and timely updates to clients.

You will manage CAFM tasks, raise purchase orders, liaise with engineers and subcontractors, and handle WIP and budget reports. The role requires IT literacy, strong organisational skills, and the ability to work under

Qualifications

• CAFM system proficiency required.
• Finance and budgeting experience.
• Advanced MS Word/Excel/Outlook skills.
• Experience within FM sector is essential.

Responsibilities

• Coordinate, administrate and manage reactive and PPM works in line with contract performance measures.
• Raise Purchase Orders and Quotes to support contract operations.
• Schedule engineers and close down completed works efficiently.
• Ensure invoicing of works is completed within timeframes and remains transparent.
• Provide dedicated support to Contract Manager with progress feedback.

Skills

CAFM proficiency

Finance experience

MS Word

MS Excel

MS Outlook

People skills

FM experience

Tools

CAFM system

Job description

Contract Support Administrator -Harrow- North West London- FM Service Provider - Up to £40,000 per annum- Full Time Office Based

Are you an experienced Contract Support?

Are you looking for a new challenge within the FM sector?

If so please read on...

CBW are currently recruiting for an Experienced Contract Support based in Harrow- North West London. It's an excellent opportunity to work for a building services company on a permanent basis.

Details/Hours of Work:

• Contract type - Permanent
• 8:00am to 17:00pm
• Monday to Friday- Office Based Role

Key duties & Responsibilities

• At least 2 years proven experience of working within a Facilities and Maintenance related environment.
• Experience in using and understanding a CAFM system.
• WIP and Budget Reports
• Raising Purchase Orders
• Quotes
• Scheduling Engineers and Closing Down completed works
• Ability to Coordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
• Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
• Experience of managing P&L on large commercial contracts.
• Provide dedicated support to the Contract Manager for all contracts, communicating frequent and detailed feedback on works progress or queries.
• Ability to work under pressure to achieve required Client + Contract Service Level.
• To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
• Adaptable to a variety of works and contract demands.
• Have a logical and organised method to the 100% completion of all works.
• Able to prioritise and multitask to a high level, whilst achieving strict deadlines.
• Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
• IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
• Ability to work overtime if and when required.
• Custodian of ensuring invoicing of all works are completed within timeframes and fully transparent.
• Be the focal point for ensuring PPM’s are raised with monthly hours tracked and closed with applicable updates checked with the Contract Manager.
• Raise all quotes, as per costing sheet from Contract Manager.
• Be responsible for tracking all reactive and additional works including

Requirements

• CAFM proficient
• Finance experience
• Efficient in Microsoft Word, Excel and Outlook
• Have good people skills and be able to manage engineers
• Experience within FM