Part Time - Engineering Project Coordinator - Initially 12 month FTC

SWARCO AG; Milton Keynes; Hybrid; GBP 25,000 - 31,000; Part time

Benefits offered by this job

25 days leave plus bank holidays

Company benefits and discounts

Part time 3 days a week – discussed

Develop and learn opportunities

Supportive collaborative environment

Global technology business exposure

Job summary

SWARCO AG in Milton Keynes is seeking a part-time Engineering Project Coordinator for a 12-month fixed-term contract. The role supports the Engineering team with project schedules, budgets, and documentation, working in a hybrid model with three days per week.

You will update Gantt charts, gather progress updates, track costs, raise purchase orders, manage RAMS, and support weekly and monthly reports. The ideal candidate has about two years in a similar role and strong Excel and MS Project

Qualifications

• Around 2 years' experience in a Project Coordinator or PMO role
• Experience in engineering, manufacturing, construction or similar technical environment
• Strong numerical and analytical skills to monitor costs and budgets
• Excellent organisational and multi-priority management abilities
• Strong written and verbal communication; proactive issue resolution

Responsibilities

• Update Gantt charts and project schedules weekly with milestones and resources
• Gather progress updates and maintain accurate trackers and logs
• Identify delays and constraints; escalate to Engineering Manager
• Review timesheets against project codes for accurate cost recording
• Monitor expenditure and raise purchase orders; support invoices
• Maintain RAMS, OSHENS entries and audit records
• Prepare weekly/monthly engineering reports and coordinate holidays
• Support contractor onboarding and site access; liaise with suppliers

Skills

Project coordination

Attention to detail

Organisation

Communication

Teamwork

Problem solving

Education

HNC/HND or degree in Engineering or Business Administration

Tools

Excel

MS Project

Jira

OSHENS

Job description

Part Time - Engineering Project Coordinator - Initially 12 month FTC

• Part-time
• Duration of Employment: Fixed Term Contract
• Compensation: up to GBP 28000 - yearly

SWARCO - A global leader in intelligent transport solutions, helping cities and communities move people more safely, efficiently and sustainably. From traffic management and road safety to smart mobility technologies, SWARCO connects people, infrastructure and data to create smarter journeys for everyone.

Location: Milton Keynes, Buckinghamshire – Hybrid Part time 3 days - agreed hours flexible to suit
Are you highly organised, detail-focused and enjoy keeping projects, people and deadlines on track?

We are looking for an enthusiastic and proactive Engineering Project Coordinator to join our Engineering team in Milton Keynes on a 12-month fixed-term basis.We can be flexible with how you work your hours as long as it is equal to the hours of three working days per week.

Working closely with the Engineering Manager, you will provide essential coordination and administrative support across a range of technical projects. You'll help keep project schedules up to date, monitor resources and costs, coordinate team activities and ensure important project and compliance information is accurately maintained.

This is a great opportunity for someone who enjoys working with data, planning and project information and who wants to develop their experience within a technical engineering environment..

What you will do

As an Engineering Project Coordinator, you will play a key role in keeping our engineering projects running smoothly and ensuring the team has the information and support they need to deliver successfully.

Your responsibilities will include:

Updating engineering Gantt charts and project schedules on a weekly basis, reflecting progress, milestones and resource requirements

Gathering progress updates from engineers and maintaining accurate project trackers, action logs and milestone schedules

Identifying potential schedule delays, resource constraints and project issues and escalating these to the Engineering Manager

Reviewing engineer timesheets against project codes to ensure accurate time recording and resource utilisation

Monitoring project expenditure against budgets and identifying cost variances at an early stage

Raising project-related purchase orders, processing supplier invoices and supporting expense claims within agreed financial limits

Supporting the maintenance of project financial information and reporting

Managing departmental health and safety administration, including OSHENS entries, incident and near-miss reporting and audit records

Ensuring Risk Assessments, Method Statements (RAMS) and other technical documentation are appropriately recorded and maintained

Supporting the preparation of weekly and monthly engineering reports

Coordinating team holidays and leave requests, considering the impact on project delivery

Supporting contractor onboarding, site access arrangements and other project logistics

Working closely with engineers, suppliers and other stakeholders to ensure actions and deadlines are followed through

You’ll ideally have:

Around 2 years' experience in a Project Coordinator, PMO Administrator, Technical Support or similar role

Experience working within engineering, manufacturing, construction or another technical environment

Strong Microsoft Office skills, particularly Excel

Experience using project planning or scheduling tools such as MS Projector similar

Good numerical and analytical skills, with the ability to monitor costs, budgets and project information accurately

Excellent organisational skills and the ability to manage multiple priorities

Strong written and verbal communication skills

The confidence to follow up with colleagues and suppliers to ensure actions and deadlines are met

A proactive approach to identifying issues and finding solutions

The ability to work independently while also being a strong team player

It would be great if you also have:

Experience using Jira

Experience using OSHENS or a similar health and safety management system

Experience working with project financial information, purchase orders or supplier invoices

Experience within an engineering or technology-led organisation

HNC/HND or a degree in Engineering, Business Administration or a related subject

Why SWARCO?

At SWARCO, you'll be joining a global technology business that develops and delivers solutions designed to make journeys safer, smarter and more sustainable.

You’ll become part of a collaborative Engineering team where your organisational skills will make a real difference to the successful delivery of our projects.

This is a varied role offering the opportunity to work closely with engineers and project stakeholders while developing valuable experience across project coordination, planning, financial administration and technical operations.

We offer a range of benefits including:

25 days' annual leave plus bank holidays

Company benefits and discounts

Part time 3 days a week - days / hours can be discussed

Opportunities for professional development and learning

A supportive and collaborative working environment

The opportunity to work for a global technology business

SWARCO is committed to creating an inclusive workplace where everyone can be themselves and have the opportunity to succeed. We welcome applications from all suitably qualified candidates regardless of gender, marital status, race, religion or belief, disability, age, sexual orientation or other protected characteristics.

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