Contract Support Administrator

Swarco Traffic Holding AG; Glasgow; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

25 days' annual leave

Company benefits

Professional development

Supportive environment

Job summary

SWARCO UK in Glasgow seeks a Contract Support Administrator to provide essential commercial, financial and administrative support for Field Engineering Services and Operations. You will manage budgets, forecasts and SAP data, monitor costs and invoicing, and help maximise contract performance with the management team.

The role requires Excel proficiency, contract familiarity and strong organisation. A collaborative, proactive approach and the ability to work to tight deadlines are essential.

Qualifications

• GCSEs or equivalent, including English and Maths (Grade 5 or above).
• Good working knowledge of Microsoft Excel.
• Experience working with contracts, project administration or commercial information.
• An understanding of contractual terms and conditions.
• The ability to work independently and manage your own workload.
• Strong planning and organisational skills.
• The ability to prioritise tasks and work effectively to tight deadlines.
• Good communication skills and the confidence to communicate with people at all levels.
• A collaborative approach and the ability to work effectively as part of a team.
• Strong attention to detail and a proactive approach to problem solving.

Responsibilities

• Providing key commercial, financial and administrative support to Field Engineering Services and Operations teams.
• Create, maintain and update project budgets, forecasts and financial information within SAP.
• Monitor project costs, revenue, margins and variances, providing information to support commercial decisions.
• Review project ledgers and maximise contract recovery to meet agreed costs and margins.
• Support invoicing and payment processes, including SAP invoice generation and credit control.
• Identify opportunities to improve cash flow and financial recovery.
• Maintain accurate project, contract and regional records.
• Support procurement and the commercial management of suppliers, including enquiries, purchase orders, change control and supplier payment certification.
• Regularly review project performance with management and ensure SAP data remains up to date.
• Support management of Work in Progress (WIP) and ensure accurate financial information.
• Maintain an accurate regional contract register.
• Provide timely reports, data and commercial information to Managers as required.

Skills

Organised

Numbers & data

Attention to detail

Communication skills

Education

GCSEs including English & Maths (Grade 5+)

Tools

SAP

Microsoft Excel

Job description

Location: Glasgow, Scotland, United Kingdom | Full-time | Onsite

Company Description

We are looking to recruit an organised and commercially minded Contract Support Administrator to join our Field Engineering Services team in Glasgow.

Contract Support Administrator – Glasgow

This is an excellent opportunity for someone with strong administration and Excel skills who enjoys working with financial information, contracts and project data, and wants to play an important role in supporting the successful delivery of our customer contracts.

What you will do

As a Contract Support Administrator, you will provide key commercial, financial and administrative support to our Field Engineering Services and Operations teams.

You will help ensure that contracts are managed efficiently and accurately, supporting the team with budgets, forecasts, invoicing, procurement, reporting and contract administration.

Your responsibilities will include:

• Supporting Field Engineering Services and Operations Managers with the effective commercial administration of customer contracts
• Creating, maintaining and updating project budgets, forecasts and financial information within SAP
• Monitoring project costs, revenue, margins and variances, providing accurate information to support commercial decision-making
• Reviewing project ledgers and working with Managers to maximise contract recovery and ensure projects are delivered in line with agreed costs and margins
• Supporting invoicing and payment processes, including SAP invoice generation and credit control
• Identifying opportunities to improve cash flow and financial recovery
• Maintaining accurate project, contract and regional records
• Supporting procurement and the commercial management of suppliers, including enquiries, purchase orders, change control and supplier payment certification
• Regularly reviewing project performance with the management team and ensuring SAP data remains accurate and up to date
• Supporting the management of Work in Progress (WIP) and helping to ensure financial information is maintained accurately
• Maintaining an accurate regional contract register
• Providing timely reports, data and commercial information to Managers as required

Profile

What we are looking for

We are looking for someone who is organised, commercially aware and comfortable working with numbers, data and financial information.

You'll ideally have:

• GCSEs or equivalent, including English and Maths (Grade 5 or above)
• Good working knowledge of Microsoft Excel
• Experience working with contracts, project administration or commercial information
• An understanding of contractual terms and conditions
• The ability to work independently and manage your own workload
• Strong planning and organisational skills
• The ability to prioritise tasks and work effectively to tight deadlines
• Good communication skills and the confidence to communicate with people at all levels
• A collaborative approach and the ability to work effectively as part of a team
• Strong attention to detail and a proactive approach to problem solving

It would be great if you also have:

• Experience using SAP or a similar financial/project management system
• Experience working with NEC contracts
• Knowledge or experience of Field Engineering Services or a similar technical services environment

Why SWARCO?

At SWARCO, you'll be joining a business delivering technology and infrastructure that helps keep people and communities moving.

You'll be part of a supportive team where your work directly contributes to the effective financial and operational delivery of our customer contracts. This is a varied role with the opportunity to develop your commercial and contract administration experience within an established technical environment.

We offer a range of benefits including:

• 25 days' annual leave plus bank holidays
• Company benefits and discounts
• Opportunities for professional development and learning
• A supportive and collaborative working environment
• The opportunity to work for a global technology business with a strong UK & Ireland presence

#ITS #LI-EW1

SWARCO UK
Buccleuch Avenue
G52 4LA Glasgow

SWARCO UK
Buccleuch Avenue
G52 4LA Glasgow